Administrative Assistant III - Facility Administration Support
About The Position
This position provides comprehensive administrative, operational, and compliance support for ODMHSAS state-operated facilities. The role coordinates a variety of agency functions, including facility and vendor communication, transportation services, contract and invoice tracking, credentialing, travel and reimbursement, records management, policy and process standardization, meeting coordination, and compliance activities. The position serves as a key resource for facilities and internal stakeholders, helping ensure processes are consistent, documentation is accurate, requirements are met, and operational needs are addressed efficiently. The role also supports mock surveys, Daily Huddles, reporting, process improvement, and other agency initiatives and duties as needed.
Requirements
- Bachelor’s degree
- Two years of technical clerical, secretarial, or general office work, or an equivalent combination of education and experience.
- Valid driver’s license
- Willing and able to fulfill any job-related travel normally associated with this position.
Responsibilities
- Coordinate facility and vendor communication.
- Manage transportation services.
- Track contracts and invoices.
- Handle credentialing processes.
- Process travel and reimbursement requests.
- Oversee records management.
- Standardize policies and processes.
- Coordinate meetings.
- Manage compliance activities.
- Support mock surveys.
- Participate in Daily Huddles.
- Assist with reporting.
- Contribute to process improvement initiatives.
- Perform other agency initiatives and duties as needed.
Benefits
- Generous state paid benefit allowance to help cover insurance premiums
- A wide choice of health insurance plans with no pre-existing condition exclusions or limitations
- Flexible spending accounts for health care expenses or dependent care
- Employee assistance programs
- Health and fitness programs
- 11 paid holidays
- 15 days of vacation and 15 days of sick leave the first year
- Retirement Savings Plan with a generous match
- Longevity Bonus for years of service
- Training opportunities for CEU requirements
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
