Administrative Assistant III - Facility Administration Support
About The Position
This position provides comprehensive administrative, operational, and compliance support for ODMHSAS state-operated facilities. The role coordinates a variety of agency functions, including facility and vendor communication, transportation services, contract and invoice tracking, credentialing, travel and reimbursement, records management, policy and process standardization, meeting coordination, and compliance activities. The position serves as a key resource for facilities and internal stakeholders, helping ensure processes are consistent, documentation is accurate, requirements are met, and operational needs are addressed efficiently. The role also supports mock surveys, Daily Huddles, reporting, process improvement, and other agency initiatives and duties as needed.
Requirements
- Bachelor’s degree
- Two years of technical clerical, secretarial, or general office work, or an equivalent combination of education and experience
- Willing and able to fulfill any job-related travel normally associated with this position
- Valid driver’s license
Responsibilities
- Facility and vendor communication
- Transportation services coordination
- Contract and invoice tracking
- Credentialing support
- Travel and reimbursement processing
- Records management
- Policy and process standardization
- Meeting coordination
- Compliance activities support
- Support for mock surveys, Daily Huddles, reporting, and process improvement
Benefits
- Generous state paid benefit allowance to help cover insurance premiums
- A wide choice of health insurance plans with no pre-existing condition exclusions or limitations
- Flexible spending accounts for health care expenses or dependent care
- Employee assistance programs
- Health and fitness programs
- 11 paid holidays
- 15 days of vacation and 15 days of sick leave the first year
- Retirement Savings Plan with a generous match
- Longevity Bonus for years of service
- Training opportunities for CEU requirements
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
