Administrative Assistant II

Capital Group • Los Angeles, CA

12h

About The Position

The Administrative Assistant II supports attorneys and legal professionals at Capital Group by keeping their work organized and helping the office run smoothly. The role uses Outlook, Concur, and Microsoft tools to coordinate calendars, arrange meetings, track follow-ups, make travel arrangements, manage expenses, and contribute to department projects and events. The assistant uses a consistent process to ensure details are not missed and adapts their approach to managers’ needs. The position may involve handling confidential information and organizing documents according to records retention practices.

Requirements

• Extensive experience using Outlook and its available features to ensure accuracy and timeliness.
• Proficiency with Microsoft Teams, Word, Excel, PowerPoint, and SharePoint.
• Ability to handle sensitive information with discretion and sound judgment.
• Attention to detail and strong follow-through.
• Clear communication skills.
• Initiative and resourcefulness in balancing competing priorities and deadlines.
• Patience and the ability to adapt work style to managers’ needs.
• A collaborative, considerate, and thoughtful approach.

Nice To Haves

• Experience supporting attorneys, legal professionals, or senior leaders in a legal, compliance, professional services, or similarly fast-paced corporate environment.
• Experience with the nuances and complications of booking travel in Concur and managing complex travel arrangements.

Responsibilities

• Support attorneys and legal professionals with day-to-day administrative needs.
• Coordinate complicated calendars and organize meetings.
• Track follow-ups.
• Make travel arrangements, including complex travel bookings through Concur.
• Manage expenses using Concur.
• Contribute to department projects and events.
• Organize confidential documents and follow records retention practices.

Benefits

• Competitive salary.
• Individual annual performance bonus.
• Capital annual profitability bonus.
• Retirement plan with a company contribution of 15% of eligible earnings.
• Generous time away and health benefits from day one.
• Opportunity for flexible work options.
• Two-for-one matching gifts for charitable contributions and opportunity to secure annual grants for organizations.
• On-demand professional development resources.
• Company-funded retirement contribution factors in salary and variable pay, including bonuses.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed