Administrative Assistant II

Dublin San Ramon Services District • Pleasanton, CA

1d • Onsite

About The Position

The Dublin San Ramon Services District is recruiting to fill one regular, full-time Administrative Assistant II position in the Operations Department. This onsite role requires the ability to work independently in an operations-based setting and is not eligible for remote work. Under direct or general supervision, the position learns and performs a variety of office administrative and clerical duties in support of an assigned District department; provides general administrative support to designated supervisory or management staff; coordinates assigned programs, projects, and services with other District departments, divisions, and outside agencies; provides general information and assistance to the public; and performs other related duties as required. Receives general supervision from the assigned supervisory or management staff. May receive technical and functional direction and training from higher-level professional staff. Exercises no direct supervision over staff.

Requirements

• Equivalent to completion of the twelfth (12th) grade
• Three (3) years of increasingly responsible experience in office support activities involving modern office practices, procedures, and equipment
• Possession of a Class C driver's license required by the State of California, Department of Motor Vehicles
• Continued maintenance of said driver's license in compliance with established District vehicle operation standards
• Ability to be insured for the operation of a vehicle/District vehicle in accordance with the terms and conditions of the District's insurance program
• Ability to maintain professionalism while interacting with the public, staff, and management
• Ability to address deviations from established guidelines
• Ability to effectively organize and administer facility-related needs

Nice To Haves

• Experience and demonstrated proficiency in using enterprise resource planning (ERP) systems and/or Microsoft Suite
• Familiarity with standard office software and the ability to quickly learn specialized systems
• Experience working in a public agency, utility district, or a similar setting
• Highly organized, detail-oriented professional with experience handling a high volume of governmental financial processes
• Awareness and ability to address deviations from established guidelines
• Some positions within this classification may be required to be a licensed Notary

Responsibilities

• Learns and performs a variety of office administrative and clerical duties in support of an assigned District department
• Provides general administrative support to designated supervisory or management staff
• Coordinates assigned programs, projects, and services with other District departments, divisions, and outside agencies
• Provides general information and assistance to the public
• Manages a variety of administrative tasks, including scheduling, document preparation, filing, data entry, and proofreading correspondence and reports
• Organizes and administers facility-related needs, such as deliveries, meeting room reservations, and office inventory
• Tracks and monitors a variety of records, such as travel, trainings, and certifications
• Generates and edits documents and reports from templates

Benefits

• All expenses related to licensing will be incurred by the District (for Notary positions)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED