Administrative Assistant II - Plainfield, IN

Medtronic•Plainfield, IN

8d•$47,200 - $70,800•Onsite

About The Position

This role is central to the daily operations of the Service & Repair (S&R) site, providing support to teams that ensure Medtronic devices function reliably for hospitals and patients. As an operational partner, you will contribute to the smooth running of the service center by coordinating purchasing, supporting inventory accuracy, reviewing operational reports, and assisting with site initiatives. Your work will facilitate connections between service, manufacturing, and support functions, ensuring teams have the necessary information, resources, and coordination to perform effectively. The position operates in a dynamic environment with evolving priorities and constant collaboration. Responsibilities may include welcoming visitors, supporting onboarding, resolving purchasing or invoice issues, assisting with inventory updates, and preparing reports for leadership. By maintaining organization, effective communication, and adaptability, you will play a crucial role in an efficient service center that supports Medtronic's mission.

Requirements

High school diploma or GED equivalent
Requires minimum of 2 years of relevant experience

Nice To Haves

Experience supporting administrative or operational activities within a manufacturing, service center, or plant environment
Proficiency with Microsoft Office tools, particularly Excel and PowerPoint, for preparing reports, presentations, and operational summaries
Ability to interpret operational reports or data and translate insights into clear updates for leadership or site teams
Experience supporting purchasing, expense tracking, or indirect procurement activities such as purchase orders and vendor coordination
Familiarity with ERP systems such as SAP for inventory transactions, purchasing, or operational reporting
Strong organizational skills with the ability to manage multiple requests and shifting priorities in a fast‑paced environment
Ability to communicate effectively with cross‑functional teams including operations, service technicians, and site leadership
Experience coordinating meetings, site activities, onboarding events, or internal communications within a business unit
Demonstrated initiative and curiosity to learn operational processes and identify ways to improve team efficiency
Ability to operate independently while supporting daily site operations and serving as a reliable point of contact for employees and visitors

Responsibilities

Serve as the primary point of contact and “face of the plant” for visitors, ensuring a professional and welcoming experience, including scheduling of new hire employee activities.
Provide operational support for the service center through indirect purchasing, including resolving purchasing issues and monitoring certain expense budgets.
Support inventory transactions and related system updates to support accurate stock levels for service and manufacturing as needed.
Help monitoring, interpreting, and acting on reports for service and manufacturing operations, escalating or troubleshooting issues as needed.
Partner closely with shop floor teams to support day to day operations and maintain strong communication between production, service, and support functions.
Coordinate and execute events for the service center, including planning logistics and communications.
Support deployment of initiatives like EHS rollouts, tier management and other activities as needed, helping ensure compliance to standards rollouts.
Adapt quickly to new software, tools, and processes to support evolving business needs.
Demonstrate strong Microsoft PowerPoint and Excel skills to prepare presentations, reports, and analytics.
Exhibit a professional, approachable demeanor with excellent organizational skills, strong written and oral communication, and a proactive, critical thinking mindset.