Administrative Assistant II

Plains All American•Lumberton, MS

19d•Onsite

About The Position

This position is responsible for providing a broad range of administrative and clerical support to the operations group. The ideal candidate should possess a diverse set of skills, demonstrating flexibility and the ability to work effectively under pressure. The role requires handling routine matters with limited supervision to help maximize the Managers' productivity.

Requirements

High School Diploma or equivalent.
At least two to four years of experience as an administrative assistant or equivalent office experience.
Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook, with a particular emphasis on Excel.
Strong analytical abilities, capable of making independent decisions and judgments, and exercising initiative with accuracy and attention to detail.
Ability to effectively interact with internal personnel as well as vendors and customers.
Strong organizational and multi-tasking skills, with a proven ability to prioritize tasks and meet deadlines.
Valid driver’s license with a clean driving record.
Cleared criminal background and satisfactory reference checks.
Compliance with the company’s drug and alcohol policy, including pre-employment testing.
Applicants must be authorized to work in the United States for the duration of their employment.

Nice To Haves

This position is not eligible for employment-based visa sponsorship.

Responsibilities

Prepare and file various reports generated within the office, including budget forecasting, daily and weekly volume reports, overtime reports, and other reports or correspondence as required by the Corporate Office, Managers, and Supervisors.
Order equipment and supplies as needed to support office and operational needs.
Receive and process all incoming and outgoing correspondence for the office.
Code and process invoices through the company's bill-paying system.
Organize and maintain filing systems for correspondence, reporting, and inspections.
Maintain handbooks and procedures related to safety and regulations and assist the Manager in ensuring compliance.
Ensure accurate completion and reporting of timesheets in accordance with company policy.
Serve as receptionist when required, handling and routing incoming telephone calls appropriately.
Schedule employee training sessions and assist with travel arrangements for employees.
Perform tasks to maintain the appearance of the company’s building, facilities, and equipment, ensuring they are neat and orderly.
Provide assistance with any other tasks as assigned.