Administrative Assistant II

State of Oklahoma • Stillwater - 1500 W 7th Avenue, MT

2d • $35,576 - $38,273 • Onsite

About The Position

Support the Family and Consumer Sciences (FCS) Education Division by performing administrative duties to ensure office operations are accurate, efficient, and deadlines are met. The position requires commitment to continuous improvement and the ability to analyze data to identify improvement opportunities.

Requirements

• High school diploma or equivalency.
• One-year related experience or an equivalent combination of education and experience.
• Computer/keyboarding skills with knowledge of Microsoft Office suites, internet, basic financial management.
• Must be able to simultaneously manage multiple projects.
• Ability to calculate simple mathematical equations as applicable (for example: add, subtract, multiply and divide).
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to interpret an extensive variety of technical instructions and deal with several abstract and concrete variables.
• Valid driver’s license required.

Nice To Haves

• Microsoft Office Certifications (e.g., excel, word, access) preferred.

Responsibilities

• Provide excellent customer service to internal and external stakeholders.
• Manage phone calls, files, correspondence, reports, and databases.
• Process requisitions, order supplies, and reconcile purchase card balances monthly.
• Coordinate travel requests, registrations, and arrangements for meetings, conferences, and site visits.
• Maintain and update the divisional website and homepage.
• Follow agency procedures and identify opportunities for process improvement.
• Assist with Family, Career and Community Leaders of America (FCCLA), Career Tech Student Organization (CTSO) events and conferences.

Benefits

• Benefit allowance to help pay for insurance premiums which include health, dental, life, and disability insurance.
• State paid teacher’s retirement pension
• Flexible benefits plan
• Vacation leave
• 15 days sick leave
• 11 paid holidays
• Employee assistance program
• Flex-time work schedule options

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED