Administrative Assistant II

Fermi National Accelerator Laboratory•Batavia, IL

9d•Onsite

About The Position

Fermilab is seeking an Administrative Assistant II to provide administrative support to the Infrastructure Services Division. Under general supervision, and using significant knowledge of Laboratory procedures and the assigned area's operations, this role provides specialized administrative support and performs moderately complex, broad, non-routine, and diversified duties. The position requires a moderate degree of independent decision-making and problem resolution. The role involves detail-oriented work requiring data consistency and integrity. The Administrative Assistant II communicates with other administrative personnel and subject matter experts, provides service to internal staff and external customers, and works with a team to support continuous improvement. The position is onsite at Fermilab’s Batavia office; the work arrangement may change based on business needs. The expected hiring range is $23.39–$28.52. Pay offered to a selected candidate will depend on factors including the scope and responsibilities of the position, qualifications, business considerations, internal equity, and external market pay for comparable jobs. Relocation assistance, sponsorship assistance, and participation in the referral bonus program are not available for this position. Fermilab is a U.S. Department of Energy-funded laboratory for particle physics and accelerator research. Employment offers are contingent on successful background checks and drug screening. New employees must obtain and maintain an HSPD-12 Personal Identity Verification credential, which requires successfully completing a federal background investigation. Employees and certain guest researchers and contractors may be subject to restrictions concerning foreign government-sponsored or affiliated activities and may be asked to disclose participation for review. Candidates attending campus interviews or career events must present a REAL-ID or equivalent; virtual interviews may be arranged for candidates without an acceptable document. Fermilab is an equal opportunity employer.

Requirements

High school diploma.
At least 3 years of experience.
Accuracy and attention to detail.
Ability to recognize data inconsistencies and research solutions to them.
Ability to work independently with minimal supervision.
Good verbal and written communication skills.
Proficiency with Office 365 tools, including Microsoft Word, Excel, and Outlook.
Administrative and customer service experience.
Knowledge of basic procurement processes.
Knowledge of facility maintenance activities.
Ability to work onsite at the Batavia office.
Ability to successfully complete required background checks and drug screening and obtain and maintain an HSPD-12 Personal Identity Verification credential.

Nice To Haves

Associate degree is desirable.
Familiarity with Microsoft Copilot.

Responsibilities

Perform non-routine, highly detail-oriented duties and assignments that may be moderately complex and require data consistency.
Maintain data integrity and use independent decision-making within prescribed procedures.
Communicate effectively with administrative personnel and subject matter experts.
Provide service to external customers and internal staff.
Work within a team to support continuous improvement.
Prepare purchase requisitions in the Oracle eBusiness Suite Application.
Prepare and maintain FAMIS CMMS work-order details, including invoice costing.
Maintain the status of purchase order activity and costing data.
Validate time entered in the KRONOS timekeeping system.
Provide backup for other administrative staff who are on leave or working on priority assignments.
Perform other duties appropriate to the job level.
Perform all duties in accordance with applicable environmental, health, and safety regulations and practices.