Administrative Assistant 2
About The Position
Administrative Assistant II reports to the Vice President. Provide confidential intermediate-level executive administrative/secretarial assistance to the Vice President of Human Resources, Vice President and CTO, Vice President of Customer Care, Vice President of Engineering and Operations, and Vice President of Construction and Maintenance; handle internal/external complaints, requests and inquiries; refer questions to other departments when needed; and prepare office reports. ESSENTIAL FUNCTIONS: Act as liaison for the Executive with other departments and external contacts generally of an important or sensitive nature. Handle internal/external employee/customer complaints, requests and inquiries; answer inquiries and questions and/or refer to appropriate departments; project positive image of the Executives' offices to the public and customers. Prepare/verify various forms, reports, minutes, contracts, resolutions, etc.; assist in preparation of area budget; compile/maintain and monitor highly confidential files, information and working papers such as matters currently under consideration by the President & CEO and/or Executive staff; notify various departments of information, directives and instructions from the President & CEO and/or Executive. Perform general office activities which entail receiving/screening visitors; relieving Executive of any general routine duties and advising of office/procedural problems and other matters that need attention. Stay abreast of current status of plans, directives and activities; and assist at special Division functions. Operate Division vehicle and office equipment. Perform other duties as directed.
Requirements
- High school diploma or General Education Development (G.E.D.)
- 2 years of college or business school with a major in Office Administration or related area.
- Minimum of 8 years' experience as a secretary.
- Successfully completed appropriate Clerical/Secretarial and Training Programs for promotional progression.
Responsibilities
- Act as liaison for the Executive with other departments and external contacts generally of an important or sensitive nature.
- Handle internal/external employee/customer complaints, requests and inquiries.
- Answer inquiries and questions and/or refer to appropriate departments.
- Project positive image of the Executives' offices to the public and customers.
- Prepare/verify various forms, reports, minutes, contracts, resolutions, etc.
- Assist in preparation of area budget.
- Compile/maintain and monitor highly confidential files, information and working papers such as matters currently under consideration by the President & CEO and/or Executive staff.
- Notify various departments of information, directives and instructions from the President & CEO and/or Executive.
- Receive/screen visitors.
- Relieve Executive of any general routine duties and advise of office/procedural problems and other matters that need attention.
- Stay abreast of current status of plans, directives and activities.
- Assist at special Division functions.
- Operate Division vehicle and office equipment.
- Perform other duties as directed.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
