Administrative Assistant II, Hospital Medicine, Days

Endeavor Health•Evanston, IL

1d•$23 - $34

About The Position

The Administrative Assistant II provides advanced administrative support to the hospital's leadership team and helps ensure efficient administrative operations in a fast-paced healthcare environment. The position requires professionalism, discretion, and the ability to handle complex tasks. It is based in Evanston, Illinois, and may require travel to Skokie, Highland Park, or Glenview. This is a full-time, 40-hour-per-week role with a Monday-through-Friday schedule from 7:00 a.m. to 3:30 p.m.

Requirements

Associate degree required.
At least 3 years of administrative experience, preferably in a healthcare or hospital setting.
Experience with Microsoft Office, including Excel and Word.
Experience with EPIC.
Experience with Symplr Workforce timekeeping system.

Nice To Haves

Bachelor's degree preferred.

Responsibilities

Serve as the primary point of contact for hospital administration, internally and externally.
Manage phone calls, screen inquiries, and route them to appropriate personnel.
Coordinate schedules and appointments for hospital executives and department heads.
Schedule and organize meetings, conferences, and video calls, including the associated logistics.
Prepare meeting materials and distribute them in advance.
Draft, edit, and proofread emails, memos, reports, and other documents for hospital leadership.
Maintain and update hospital policies, procedures, and administrative documents.
Maintain and update electronic health records (EHR) and hospital databases.
Collaborate with hospital administration on projects, including conducting research and data analysis and presenting findings.
Assist with departmental budgets by tracking expenses and preparing financial reports.
Oversee office supply inventory and manage ordering and restocking.
Assist with onboarding new administrative staff by providing guidance and training.