Administrative Assistant II - Finance

City of University City•University City, MO

43d•Onsite

About The Position

The Administrative Assistant II provides intermediate-level administrative and clerical support to the Finance Department, including financial processing duties. The role performs routine and semi-routine office tasks to support efficient departmental operations under moderate supervision. The position is onsite and full-time.

Requirements

High school diploma or equivalent.
3–6 years of experience.
Ability to perform office and clerical tasks accurately and with attention to detail.
Skill in organizing and maintaining records, files, and documents.
Ability to communicate effectively with staff, the public, and external contacts.
Knowledge of administrative procedures and departmental operations.
Ability to follow established processes and adapt to occasional changes in procedures.
Ability to work independently under moderate supervision.

Nice To Haves

Associate degree preferred.
Notary preferred.
Knowledge of public works administration preferred.

Responsibilities

Perform routine and semi-routine clerical and administrative tasks to support departmental operations.
Complete intake, processing, and tracking of applications, forms, and related documentation.
Input and maintain accurate data in database systems and process associated payments.
Prepare, compile, and distribute correspondence, notices, and renewal materials.
Maintain organized records, files, and documentation in accordance with established procedures.
Respond to inquiries and follow up with applicants, customers, or stakeholders regarding incomplete or delinquent items.
Assist with preparing reports, posting information, and supporting departmental communications.
Follow established guidelines and procedures while recognizing when adjustments are needed.
Collaborate with team members and other departments to ensure efficient workflow.
Assist with Sanitation billing and collections.
Perform additional administrative duties as assigned.