Administrative Assistant II

City of Beloit • Beloit, WI

14d • Onsite

About The Position

The City of Beloit invites experienced and qualified candidates to apply for the position of Administrative Assistant II within the Police Department. This role delivers essential high-level administrative and clerical support to ensure the seamless development and implementation of departmental programs and functions. The ideal candidate possesses excellent judgment, discretion, and initiative, with a proven ability to interpret and apply complex policies, procedures, and processes. Key responsibilities for this role include drafting correspondence, preparing meeting agendas, recording precise minutes, managing budgetary and purchasing documentation, analyzing key metrics to compile detailed reports, and executing critical personnel and payroll functions.

Requirements

• High School diploma or equivalent
• Valid motor vehicle operator's license, satisfactory driving record or the ability to otherwise meet the transportation needs of the position
• Associate’s Degree in business administration, bookkeeping, accounting, or a related field
• Post-High School education in the study of business administration, bookkeeping, accounting, public administration, or a related field in addition to five (5) years of professional work experience in an office setting performing administrative or clerical work may be substituted for the degree requirement
• Minimum of three (3) years of professional administrative office experience, preferably in public safety setting or municipal government
• Notary Public commission in the State of Wisconsin or the ability to obtain said commission within 6 months of hire
• Experience in Microsoft Office Suite, namely Word and Excel – ability to use merge functions in Word, develop/use formulas in Excel, etc.
• Ability to learn software (MUNIS and Spillman) unique to the position
• Other combinations of training and/or experience which can be demonstrated to result in the possession of the knowledge, skills and abilities necessary to perform the duties of this position will also be considered

Nice To Haves

• Experience in a public safety setting or municipal government

Responsibilities

• Drafting correspondence
• Preparing meeting agendas
• Recording precise minutes
• Managing budgetary and purchasing documentation
• Analyzing key metrics to compile detailed reports
• Executing critical personnel and payroll functions

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree