Administrative Assistant II - Institutional Equity, Diversity & Justice

Pasadena Area Community College District•Pasadena, CA

10h•Onsite

About The Position

This is a grant-funded position. Under direction, performs a variety of advanced and complex administrative support functions in support of the division requiring independent judgment and discretion. Position may provide lead direction to general clerical support positions. Performs administrative support functions for an instructional, program or functional area that requires considerable use of independent judgment and application of college wide policies and practices. Composes, edits, formats and prepares letters, reports, charts, requisitions and other media communications. Meets and greets visitors; responds to inquiries, requests for information and complaints; and provides information about district services, policies, procedures and other matters involving administrative officials. Schedules meetings, events and activities; handles facilities logistics; arranges teleconference calls; makes travel arrangements. Installs, maintains and revises electronic files and office systems; recommends clerical support procedures for efficiency and current technical best practices. Develops, maintains and reviews forms, databases, spreadsheets, logs, schedules and other records to support work processes. May track departmental budget and maintain other financial records. May update and maintain District wide materials, departmental or functional service area web sites, bulletin boards and computerized databases. May provide lead direction to student assistants and clerical support personnel. Performs related duties as assigned.

Requirements

Graduation from high school or GED AND Four years of progressively responsible clerical/administrative support experience working for an administrator or manager.
Knowledge of rules, regulations, laws and policies governing the community college district.
Knowledge of communications and dissemination techniques and methods including written, oral, and visual media.
Knowledge of modern office practices, procedures, equipment and software applications.
Knowledge of customer service principles and techniques.
Effective oral and written communication skills.
Ability to prepare, edit, and maintain a variety of informational material, reports, documents and other media.
Ability to set priorities and manage time for optimal productivity.
Ability to work in a multiethnic environment.
Ability to interpret and explain complex District policies and procedures.
Ability to establish and maintain effective working relationships with other academic institutions, faculty, staff, students and the public.

Nice To Haves

Administrative Support
Independent Judgement
Communication Skills
Organization and Time Management
Problem-Solving
Attention to Detail
Team Collaboration
Customer Service

Responsibilities

Performs administrative support functions for an instructional, program or functional area that requires considerable use of independent judgment and application of college wide policies and practices.
Composes, edits, formats and prepares letters, reports, charts, requisitions and other media communications.
Meets and greets visitors; responds to inquiries, requests for information and complaints; and provides information about district services, policies, procedures and other matters involving administrative officials.
Schedules meetings, events and activities; handles facilities logistics; arranges teleconference calls; makes travel arrangements.
Installs, maintains and revises electronic files and office systems; recommends clerical support procedures for efficiency and current technical best practices.
Develops, maintains and reviews forms, databases, spreadsheets, logs, schedules and other records to support work processes.
May track departmental budget and maintain other financial records.
May update and maintain District wide materials, departmental or functional service area web sites, bulletin boards and computerized databases.
May provide lead direction to student assistants and clerical support personnel.
Performs related duties as assigned.