Administrative Assistant II

State of Illinois•Springfield, MO

16d•Onsite

About The Position

The Illinois Department of Central Management Services (CMS) is seeking a highly motivated Administrative Assistant to support the Director’s Office. In this role, you will serve as the primary personnel liaison, vehicle coordinator, and timekeeper for the Director’s Office. You will help manage the Director’s calendar, coordinate sensitive information, and ensure that all confidential materials are handled with consistency, quality, and timeliness. Qualified candidates must possess the equivalent of four years of college and at least two years of professional experience. The ideal candidate will bring strong organizational and time‑management skills, the ability to balance multiple priorities in a fast‑paced environment, effective analytical and problem‑solving capabilities, at least two years of professional human resources experience, and experience gathering data, preparing reports, and supporting smooth office operations. If you’re detail‑oriented, proactive, and committed to supporting effective government operations, we encourage you to apply.

Requirements

Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration.
Requires two (2) years of professional experience in a public or private organization.
Requires completion of a background check and self-disclosure of criminal history.
Requires ability to travel in the performance of duties, with overnight stays as appropriate.
Requires the ability to use agency technology/equipment (i.e., mobile phone, laptop, etc.) properly in accordance with information security awareness policies and confidentiality guidelines.
Requires ability to attend seminars, conferences, and trainings to stay current on methods, tools, ideologies, or other industry related topics relevant to the job duties.
Sedentary work involves lifting no more than 10 pounds at a time and requires occasional lifting, carrying, walking, and standing.

Nice To Haves

Prefers two (2) years professional experience gathering data and creating reports.
Prefers two (2) years of professional experience with the Microsoft Office Suite software applications, including Word, Excel, PowerPoint, SharePoint, PowerPlatform, and mainframe applications.
Prefers extensive knowledge of using effective organizational time management and communication skills.
Prefers extensive knowledge of using clear and effective communication skills, both verbally and in writing.
Prefers extensive knowledge of using effective analytical and judgement skills.
Prefers two (2) years of professional human resources experience.

Responsibilities

Under general direction of the Director of the Department of Central Management Services, functions as an administrative assistant to the Director’s Office, performing a variety of responsible and complex assignments, which may be of a sensitive or controversial nature requiring a comprehensive knowledge of departmental rules, regulations, and operating procedures.
Conducts studies and investigates problems affecting agency operations.
Serves as the primary personnel liaison and vehicle coordinator for any area without a dedicated liaison.
Serves as timekeeper for areas without a dedicated timekeeper.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Benefits

Competitive Group Insurance benefits including health, life, dental and vision plans.
Flexible work schedules (when available and dependent upon position).
10 -25 days of paid vacation time annually (10 days for first year of state employment).
12 days of paid sick time annually which carryover year to year.
3 paid personal business days per year.
13-14 paid holidays per year dependent on election years.
12 weeks of paid parental leave.
Pension plan through the State Employees Retirement System.
Deferred Compensation Program – voluntary supplemental retirement plan.
Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP).
Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility.