Administrative Assistant

IntelliPro Group Inc. • Park City, UT

19d • Onsite

About The Position

We are seeking an experienced Administrative Assistant II to support daily business operations and provide high-level administrative assistance to management. This role involves handling a wide range of administrative, coordination, and analytical tasks while ensuring efficient office operations. The ideal candidate is detail-oriented, highly organized, and capable of working independently in a fast-paced environment.

Requirements

• 4–7 years of administrative or related experience
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite
• Ability to handle confidential information with discretion
• Strong analytical and problem-solving abilities
• Experience supporting multiple stakeholders and projects simultaneously

Responsibilities

• Provide administrative and operational support to manager(s)
• Prepare reports for business planning and analysis
• Analyze data and recommend optimal reporting techniques
• Develop and enhance office management processes
• Coordinate onboarding logistics including IT setup and workspace arrangements
• Assist in developing and maintaining project plans
• Support project managers with status reporting and tracking
• Schedule and coordinate meetings, including preparing agendas and minutes
• Manage travel and lodging arrangements
• Maintain calendars, schedules, and contact lists
• Screen calls and distribute correspondence and mail
• Process expense reports, EMRs, and purchase orders
• Order office supplies and maintain inventory
• Create and maintain presentations and documentation libraries
• Coordinate special projects and maintain confidential records
• Track vacation calendars and assist with timecard reviews

Benefits

• Comprehensive benefits package

What This Job Offers

• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 101-250 employees