Administrative Assistant II
About The Position
The Administrative Assistant II role is a full-time position within the 02254 AMG ASLMC Surgical - OB/GYN: Gynecological Oncology department. This role is primarily remote but requires occasional on-site presence for onboarding or team needs. The position involves managing calendars, coordinating meetings and travel, handling communications, performing complex document creation, compiling reports, maintaining records, and supporting special projects. The ideal candidate will possess advanced time management, strong communication skills, a high degree of confidentiality, and proficiency in Microsoft Office.
Requirements
- High School Graduate
- Typically requires 3 years of administrative support experience
- Advanced time management and prioritization.
- High degree of confidentiality.
- Initiative and independent problem-solving.
- Strong written and verbal communication skills.
- Ability to communicate with various individuals tactfully and effectively, including highly visible customers/leaders.
- Proficiency in Microsoft Office (Excel, PowerPoint, Word).
- Ability to create simple to complex documents, reports, graphs/charts, and presentations.
- Strong organizational ability and attention to detail.
Responsibilities
- Schedules and prioritizes calendars for appointments, meetings, and travel.
- Assists with travel arrangements and expense reporting.
- Organizes all aspects of meetings and events, including agenda preparation, site selection, and document development.
- Answers, screens, and initiates calls.
- Greets visitors, providing procedural information and answering inquiries related to operational and substantive matters.
- Resolves problems and prioritizes needs using in-depth knowledge of policies and procedures.
- Performs complex word processing and document creation, including crafting/drafting correspondence, etc. with little to no guidance/instruction.
- Compiles reports, graphics, and statistical data.
- Creates reports independently (or with little instruction) and displays data to support needs, including the generation of existing reports.
- Maintains filing systems and confidential records.
- Opens, reads, and prioritizes mail, initiating return correspondence as appropriate.
- Conducts independent research and complex analyses, summarizing information to support administrative needs.
- Operates and maintains office equipment; may order supplies as needed.
- Coordinates administrative details of special projects.
- May act as a resource, providing training to other administrative staff.
Benefits
- Compensation Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
- Premium pay such as shift, on call, and more based on a teammate's job
- Incentive pay for select positions
- Opportunity for annual increases based on performance
- Paid Time Off programs
- Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
- Flexible Spending Accounts for eligible health care and dependent care expenses
- Family benefits such as adoption assistance and paid parental leave
- Defined contribution retirement plans with employer match and other financial wellness programs
- Educational Assistance Program
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
