Administrative Assistant II

University of Florida•Gainesville, FL

14d•$20 - $24•Onsite

About The Position

This position is in the College of Public Health and Health Professions and will assist the Research Core Team with the administrative and day to day operations. The PHHP Research Core is dedicated to fostering the scientific advancement of investigators in the college, providing helpful information, guidance, and assistance in navigating the overall administration of those projects. The Core provides college-level review of all requests for funding and proposal submissions to both internal and external agencies for the college’s eight departments and the Dean’s Office. We are looking for a meticulous, critical thinking team member with an emphasis on excellent customer support. The Administrative Support Assistant position, under the guidance of senior research administrator(s) and the Director of Research Administration, will assist the team with a set group of essential day to day operations.

Requirements

High school diploma or equivalent
Four years of relevant experience

Nice To Haves

Ability to track, maintain and manipulate data.
Outstanding customer service capabilities.
Microsoft Office experience.
Ability to function under pressure and within tight scheduled deadlines.

Responsibilities

Assist with Salary Distribution Entry for faculty to be paid from grants, ensuring appropriate effort and time are recorded in the UF system based on discussions with faculty and research teams.
Assist with Cross College Distribution Entries, tracking and processing these special procedures, working with peers across the university to ensure appropriate approvals and documentation are entered into UF systems.
Assist the research core with the review of effort entries and positions, highlighting records with grant errors and working to enter retroactive distribution entries or effort updates as necessary.
Assist with the creation and review of monthly financial reports for faculty, aiding in the tracking and management of research awards.
Assist the research core in maintaining general office supplies and assisting with the upkeep of the core website and general directory information.
Assist the team as projects arise, which may include large proposal submissions, subcontract management and review, or detailed financial review, as an opportunity to cross train and develop a broader understanding of research administration and UF’s financial processes.