ADMINISTRATIVE ASSISTANT II - SES - 80052230

State of Florida • Alachua, FL

8d • Onsite

About The Position

This position is assigned primarily to the DJJ Headquarters Lead Personnel Attorney and the DJJ Headquarters Lead Contracts/ Children-in-Need-of Services (CINS)-Families-in-Need-of Services (FINS) Attorney to provide administrative and secretarial support in a variety of duties and assignments.

Requirements

• Knowledge of office procedures and practices.
• Knowledge of the principles and techniques of effective verbal and written communication.
• Ability to use standard business formats and styles for letters and business forms.
• Ability to use personal computers and computer applications.
• Ability to operate general office equipment, including copiers, scanners, and fax machines.
• Ability to handle confidential information.
• Ability to use correct spelling, punctuation, and grammar.
• Ability to establish and maintain effective working relationships with others
• High school diploma, high school equivalency diploma, or general educational development (GED)
• At least two (2) years of administrative or clerical experience in a professional office environment.
• Ability to use Microsoft Applications (Microsoft Office Word, Excel, PowerPoint and Outlook)

Responsibilities

• Drafting, reviewing, and proofreading routine legal documents, memoranda, and correspondence
• Maintaining and scheduling for attorneys’ calendars
• Copying, scanning, and organizing documents for trials, projects, and meetings
• Answering office telephones; transferring calls; and taking messages
• Collecting and distributing mail, faxes, and packages
• Overseeing and maintaining the upkeep of office inventory and office equipment
• Reviewing documents and redacting confidential and exempt information
• Maintaining and updating the office records management systems
• Performing other related duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED