68000601 - ADMINISTRATIVE ASSISTANT I - SES

State of Florida•Tallahassee, FL

3d•$1,337•Onsite

About The Position

The Agency for Health Care Administration is Florida's chief health policy and planning entity. The Agency is responsible for administering the Florida Medicaid program, the licensure and regulation of nearly 50,000 health care facilities, and empowering consumers through health care transparency initiatives. Under the direction of Agency Secretary Shevaun L. Harris, the Agency is focused on advancing Governor DeSantis’ vision for Florida’s health care system to be the most cost-effective, transparent, and high-quality health care system in the nation. This position is exempt under confidentiality in accordance with F.S. 110.205 (2)(w). This position is in the Office of the Inspector General's (OIG) and as such performs duties that relate to collective bargaining and personnel issues. In carrying out the duties of this position, the incumbent is expected at all times to abide by the agency’s standards of conduct, as well as any and all agency policies and procedures applicable to performing the duties of this position. A good attendance record is essential for any individual in this position as the work involved occurs daily and is time sensitive. The individual in this position is expected to report to work daily and on time. The employee in this position performs administrative work for OIG Internal Audit. The work requires a high degree of initiative, independence, judgment, accuracy and understanding of administration.

Requirements

Knowledge of administrative principles and practices.
Knowledge of office procedures and practices.
Knowledge of the methods of data collection.
Knowledge of principles and techniques of effective communication.
Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing, or report writing.
Ability to prepare correspondence and administrative reports.
Ability to understand and apply applicable rules, regulations, policies and procedures.
Ability to utilize problem-solving techniques.
Ability to work independently.
Ability to plan, organize and coordinate work assignments.
Ability to communicate effectively.
Ability to establish and maintain effective working relationships with others.
Ability to operate a personal computer and standard software packages.
Ability to travel with or without accommodation.

Responsibilities

Provides general administrative support to the Internal Audit Staff.
Answering the telephone, receptionist
Maintains minutes for section meetings
Typing, composing emails
Filing
Processing travel authorizations and reimbursement vouchers for staff
Assists with time sheets
Prepares and completes supply requisitions
Maintains current inventory of all forms and supplies for the use of all staff.
Assists with Internal Audit’s scheduling, calendars, meeting coordination, and travel arrangements.
Assist with tracking audit workflow, deadlines, staff certifications, and continuing professional education documentation.
Support onboarding logistics for new audit staff, including system access forms, coordination with HR, and workspace preparation.
Prepare routine correspondence, memos, forms, and documentation in compliance with agency standards.
Maintain Internal Audit’s document libraries, templates, and procedural manuals.
Ensure confidential and time‑sensitive documents are processed securely and in compliance with policy.
Assist with retaining and archiving records according to retention requirements.
Assist with monitoring adherence to Internal Audit’s procedures, templates, and administrative processes.
Support preparation for external/internal quality assessments.
Track training requirements to support staff compliance with the 40‑hour annual continuing education standard for audit personnel (as referenced in SES Internal Audit PD content).
Support updates to internal policies, manuals, and procedural documents.
Under the direction and supervision of the Audit Director assist auditors with audit follow-ups as required.
Performs other duties as assigned or required.

Benefits

Health insurance (i.e., individual and family coverage) to eligible employees
Life insurance; $25,000 policy is free plus option to purchase additional life insurance
Dental, vision and supplemental insurance
State of Florida retirement options, including employer contributions
Ability to earn up to 176 hours of paid annual leave as a new employee with the State of Florida
Ability to earn up to 104 hours of sick leave annually
Nine paid holidays and 1 personal holiday each year
Opportunities for career advancement
Tuition waivers (accepted by major Florida Colleges/universities)
Student loan forgiveness opportunities (eligibility required)
Training opportunities
Flexible Spending Accounts
Shared Savings Program for select medical services
Lower copays for prescription drugs
Health and Wellness discounts