Adminstrative Assistant II

CMA CGM • Goodyear, AZ

14h

About The Position

Responsible for providing advanced administrative, purchasing, and invoicing support to site leadership and business operations. This role manages confidential information, supports financial and procurement processes, and ensures efficient office administration. The Administrative Coordinator must be highly organized, capable of working independently with minimal supervision, and possess strong analytical and technical skills, particularly in Microsoft Excel. Models and acts in accordance with our guiding principles and core values.

Requirements

• High School Diploma or GED required.
• Minimum three (3) years of administrative, purchasing, accounting, or related business support experience required.
• Experience processing invoices and managing purchase orders required.
• Advanced proficiency in Microsoft Office Suite, with a strong emphasis on Microsoft Excel.
• Demonstrated ability to create and maintain complex spreadsheets utilizing formulas, pivot tables, VLOOKUP/XLOOKUP functions, and reporting tools.
• Proficiency with ERP, accounting, or purchasing systems; JD Edwards experience preferred.
• Strong data entry, analytical, and problem-solving skills.
• Ability to manage multiple priorities while maintaining a high level of accuracy and attention to detail.
• Strong verbal and written communication skills.
• Ability to work independently with minimal supervision and exercise sound judgment.

Nice To Haves

• Associate degree in Business Administration, Accounting, Finance, or related field preferred.
• Experience using JD Edwards (JDE) for purchasing, invoicing, or financial transactions strongly preferred.
• Experience in logistics, warehousing, transportation, or distribution environments preferred.

Responsibilities

• Provide administrative support to site leadership and operational teams.
• Process vendor invoices and ensure accurate and timely invoice reconciliation and payment processing.
• Create, manage, and track purchase orders (POs) while maintaining compliance with company purchasing policies.
• Utilize JD Edwards (JDE) or similar ERP systems to support invoicing, purchasing, reporting, and record maintenance.
• Research and resolve invoice discrepancies, payment issues, and vendor inquiries.
• Maintain purchasing and financial records, ensuring accuracy and completeness of documentation.
• Prepare, compose, and distribute professional correspondence, reports, presentations, and other business documents.
• Develop and maintain complex spreadsheets, reports, dashboards, and tracking tools using Microsoft Excel.
• Coordinate meetings, appointments, travel arrangements, and special projects as assigned.
• Manage electronic and physical filing systems and maintain confidential records.
• Collaborate with vendors, corporate departments, and operational teams to ensure timely completion of administrative and procurement activities.
• Support budget tracking and expense management activities.
• Perform various special projects and other duties as assigned.

Benefits

• Competitive Paid Time Off
• 401(k)
• Health insurance
• Employee benefits platform that offers discounts on gym memberships and a diverse range of retail, travel, car and hospitality brands
• Pet insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED