Administrative Assistant II- Contracts
Community Health Systems•Fort Wayne, IN
About The Position
The Administrative Assistant II provides advanced administrative support to department leaders and teams within a facility. The role performs complex clerical and organizational tasks, manages calendars, prepares reports, coordinates meetings, and supports effective communication across departments. The Administrative Assistant II acts as a liaison between leaders and stakeholders, maintains records, and handles confidential information with professionalism and discretion.
Requirements
- 2–4 years of administrative or clerical experience required.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.
- Strong organizational and multitasking skills with a focus on detail and accuracy.
- Excellent verbal and written communication skills, including the ability to create professional documents and correspondence.
- Ability to prioritize tasks and manage time effectively in a fast-paced environment.
- Strong interpersonal skills to interact with diverse teams and stakeholders at all levels.
- Ability to maintain confidentiality and handle sensitive information with discretion.
Nice To Haves
- Associate degree in Business Administration, Healthcare Administration, or a related field preferred.
- Experience in a healthcare or facility setting preferred.
Responsibilities
- Prepares complex correspondence, presentations, and reports with a high degree of accuracy and attention to detail.
- Manages multiple calendars, schedules meetings and appointments, and prepares agendas for departmental leaders.
- Coordinates and facilitates meetings, including arranging logistics, taking minutes, and ensuring follow-up on action items.
- Maintains and organizes electronic and physical filing systems for department documents, records, and reports.
- Acts as a point of contact for internal and external stakeholders, addressing inquiries and ensuring effective communication.
- Conducts research and compiles data for projects, presentations, or reports as needed.
- Supports special projects and initiatives by managing timelines, coordinating tasks, and providing administrative support.
- Performs other duties as assigned.
- Maintains regular and reliable attendance.
- Complies with all policies and standards.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
