Administrative Assistant II - MS Principal

Dripping Springs ISD•Austin, TX

4d•Onsite

About The Position

Ensure the efficient operation of the school administrative office and provide clerical support for the school’s administrative staff. The role prepares and maintains campus communications, records, reports, and correspondence; supports reception and scheduling; performs routine bookkeeping, purchasing, and inventory duties; and assists with campus activities and substitute coordination. The position also administers medication and responds to student illness in the nurse’s absence, maintains confidentiality, and follows district safety and emergency procedures. This is a non-exempt, 226-day campus position reporting to the Campus Principal. The work involves frequent interruptions and may require prolonged or irregular hours. Physical activities include prolonged sitting, occasional bending, stooping, pushing, pulling, twisting, reaching, and light lifting or carrying of items under 15 pounds.

Requirements

High school diploma or GED.
Three years of clerical or secretarial experience; public education experience is preferred.
Strong organizational, communication, customer service, and interpersonal skills.
Ability to work as a team member, maintain a positive office environment, and exemplify professionalism.
Ability to follow oral and written instructions.
Ability to work in a multitasking environment with frequent interruptions and complete detailed assignments.
Ability to use computers and software, including word processing, databases, and spreadsheets.
Knowledge of basic accounting principles.
Ability to set priorities and assist in meeting deadlines.

Nice To Haves

Associate’s degree preferred.
Clerical or secretarial experience in public education preferred.

Responsibilities

Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations according to district standards; prepare instructional materials as requested.
Monitor and process time records, including leave requests and reports, and submit information to the central office according to procedures and deadlines.
Maintain the school calendar of events.
Coordinate printing and distribution of beginning-of-school forms and guidelines for staff and students.
Compile, maintain, and file required reports, records, and documents, including student records.
Schedule meetings and appointments and maintain administrators’ calendars.
Assist students, teachers, and parents; receive incoming calls, take reliable messages, and route calls to appropriate staff.
Perform routine bookkeeping, including simple arithmetic, to maintain campus budget records.
Prepare and process purchase orders.
Receive, store, and issue supplies and equipment.
Prepare and make cash deposits for activity accounts; may maintain activity checkbooks and ledgers.
Assist with campus budget preparation.
Maintain inventories of fixed assets, equipment, and supplies.
As assigned, coordinate the acquisition of campus substitute teachers and aides, assist staff with the computerized substitute-management program, and help substitutes acclimate to campus.
Assist with planning, preparation, and setup for faculty meetings and campus activities.
Sort, distribute, or deliver mail and other documents.
Administer medication to students, check temperatures, and notify parents of student illness when the nurse is absent.
Maintain confidentiality and follow district safety protocols and emergency procedures.
Monitor the work of campus secretaries and clerical aides.