Administrative Assistant II - 2 year term limited

Colorado State University•Denver, CO

5d•Onsite

About The Position

The Colorado State Forest Service (CSFS) provides technical forestry assistance, wildfire mitigation expertise, and outreach and education to help landowners and communities achieve their forest management goals. Established in 1955, the CSFS is a service and outreach agency of the Office of Engagement and Extension at Colorado State University. Headquartered in Fort Collins, the agency provides staffing for the Division of Forestry within the Colorado Department of Natural Resources. The CSFS has approximately 170 (full-time and part-time) employees; more than 70 seasonal and student employees; and 18 field offices and several satellite offices throughout Colorado. The CSFS is committed to providing timely, relevant forestry information and education to the residents of Colorado to achieve resilient forests and communities. This position will provide administrative support to the Colorado State Forest Service group for the CSFS NE Area and is based out of the Golden Field Office. The primary duties will be providing administrative support, fiscal operations support, and customer service for this unit. This position is a two-year limited time term assignment with a specified end date.

Requirements

Two (2) years of administrative support experience in an office setting including experience with budget oversight and customer service.
A combination of related education and/or relevant experience in an occupation related to the work assigned equal to two (2) years.
Pre-employment Criminal Background Check (required for new hires)
Valid Driver’s License - Regular - Colorado

Nice To Haves

Proven ability to provide customer service effectively via phone, written correspondence, and face-to-face.
Proficiency in Microsoft Office Suite (Word, Excel, Teams, Outlook, etc)
Experience with tracking expenditures, creating invoices, and procurement of office supplies.
Demonstrated interpersonal skills
Excellent written and verbal communication skills.
Strong attention to detail
Experience with scheduling appointments/meetings for various stakeholders
Working knowledge of Kuali for Pcard reallocation, Travel Vouchers, etc.
Related State Service Experience

Responsibilities

Assist with annual budget requests and quarterly staffing exercises; track expenses across multiple accounts to support fiscal close‑out.
Assist with monitoring Area accounts, travel/training costs, program/project spending, invoicing, and deposits; process purchase orders, reimbursements, GL transfers, disbursement vouchers, and mobile deposits per CSU/CSFS policy.
Serve as backup to the Accounting Technician II staff for P‑Card reallocation in CSU systems (e.g., Kuali Financial System) and reconcile using reports (e.g., VistaPlus, WebFocus, Power BI).
Manage Area SharePoint, calendars, and filing systems; maintain supply inventories (e.g., via ShopCat); coordinate office equipment maintenance/vendor services; support facilities requests and Area fleet records/registrations.
Support program/grant administration and tasks (tracking, reimbursements, documentation) in coordination with supervisory staff.
Organize meetings/logistics; assist with updates to contractor and Qualified Vendor Lists; develop workflow desk guides and train staff on CSU/CSFS systems and processes.
Provide professional customer service (front desk, phones, mail, outreach); evaluate requests and route to appropriate staff or external partners.
Assist with public relations, agency outreach, and educational programming for Area operations and agency programs targeted to landowners, public, government agencies, and cooperators through communications, information distribution, website content, and event support.