Administrative Assistant II (Project Support)

HKA Enterprises Property Management • Ontario, OR

10h

About The Position

We are seeking an Administrative Assistant II to provide high-level support for project teams and departmental operations. This role involves managing administrative tasks, coordinating information flow, and supporting reporting and documentation efforts in a fast-paced environment. The ideal candidate is detail-oriented, highly organized, and able to work independently while managing multiple priorities.

Requirements

• High school diploma or equivalent
• 3–6 years of administrative/clerical experience
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Strong organizational, communication, and multitasking skills
• Ability to work independently with minimal supervision

Nice To Haves

• Experience supporting complex projects or programs
• Experience with Adobe and database systems
• Strong attention to detail and problem-solving skills

Responsibilities

• Provide administrative support to teams and project staff
• Manage project files, documentation, and information flow
• Prepare reports, presentations, and correspondence (Word, Excel, PowerPoint)
• Coordinate meetings, schedules, and travel arrangements
• Maintain program data, test reports, and compliance documentation
• Generate monthly, quarterly, and annual reports
• Prioritize tasks and adapt to changing project needs

What This Job Offers

• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees