Administrative Assistant II

Colorado Mountain College-Glenwood Springs•Leadville, CO

31d•Onsite

About The Position

The Administrative Assistant II performs customary clerical/technical duties in support of the business or College operations and management of an office. Duties are performed at a fully-operational level but with more complexity and/or confidentiality, using either established standard guidelines and/or procedural methods, or improvising solutions and alternatives. This position solves problems, applies guidelines and uses processes that are stated and defined, or determines solutions and actions exercising independent judgment and discretion. Activities are more complex and confidential and include responsibility for all clerical/technical aspects of a department or administrative office, including: document preparation and maintenance; coordination; scheduling; monitoring; communicating; serves as a resource to faculty, staff, and the general public regarding programs, activities and/or College policies and procedures. This position performs clerical/technical support duties which may include a variety of complex and/or confidential support activities. Illustrations of the work include, but are not limited to, any of the following: creates, prepares, maintains, and distributes documents and confidential material. Serves as a resource to faculty, staff, and the general public regarding programs, activities and/or College policies and procedures. Schedules appointments; arranges, coordinates, and provides staff support for meetings; takes, prepares, and distributes minutes; makes travel arrangements and reservations. Monitors and tracks deadlines; prepares and/or assists in development of reports/publications; handles confidential issues; researches, gathers, assembles data and information. Processes incoming and outgoing mail; responds to requests for information; maintains records and files; plans, organizes, implements, and/or assists with special projects, events, and activities. May assist with admissions, registrations, processing and maintenance of student records, bulletin/brochure information and course programming and scheduling. Performs other duties as assigned.

Requirements

Education and experience sufficient for the needs of the position (e.g., Bachelor’s Degree and one year related work experience, Associate’s Degree and two years related work experience, or High School/GED and three years related work experience, or equivalent education and experience)
Knowledge of a variety of standard administrative and business methods and procedures
Knowledge of standard Microsoft Office software
Familiarity with other automated systems software
Ability to read, write, speak, and understand English well
Ability to operate a variety of office equipment
Proficient in computer applications, including word processing, spreadsheets and electronic mail
Ability to multi-task
Ability to meet deadlines
Strong verbal, organizational, and interpersonal skills
Commitment to working effectively with students, employees, and community members of all backgrounds
Must be a resident of the State of Colorado or obtain residency within 30 days of hire and perform all work duties within the state
Must be authorized to work in the United States without the need for current or future sponsorship
Successful completion of a background check including motor vehicles records check is required

Nice To Haves

Bilingual (English/Spanish) or conversational language abilities preferred

Responsibilities

Document preparation and maintenance
Coordination
Scheduling
Monitoring
Communicating
Serving as a resource to faculty, staff, and the general public regarding programs, activities and/or College policies and procedures
Creating, preparing, maintaining, and distributing documents and confidential material
Scheduling appointments
Arranging, coordinating, and providing staff support for meetings
Taking, preparing, and distributing minutes
Making travel arrangements and reservations
Monitoring and tracking deadlines
Preparing and/or assisting in development of reports/publications
Handling confidential issues
Researching, gathering, assembling data and information
Processing incoming and outgoing mail
Responding to requests for information
Maintaining records and files
Planning, organizing, implementing, and/or assisting with special projects, events, and activities
Assisting with admissions, registrations, processing and maintenance of student records, bulletin/brochure information and course programming and scheduling
Performing other duties as assigned