Administrative Assistant II- Cardiovascular Medicine

The Ohio State University

About The Position

The Heart Failure Administrative Assistant in the Division of Cardiovascular Medicine within the Department of Internal Medicine provides comprehensive administrative, operational, and business support to heart failure faculty members. The position supports daily business functions for fifteen faculty members and serves as a central resource for coordinating clinical scheduling, faculty support, financial transactions, human resources processes, facilities and space needs, communications, and event logistics.

Responsibilities

Maintain accurate and up-to-date clinical assignments in QGenda, IHIS, and Outlook to support faculty schedules, clinic operations, and patient care needs.
Ensure physician leave is submitted within required timeframes and coordinate clinic openings and closures accurately and promptly.
Prepare and submit physician expense reports within the required sixty-day deadline.
Coordinate business travel, including preparing and submitting required spend authorizations and related travel documentation.
Support faculty onboarding, offboarding, and transitions, coordinating with departmental, divisional, and institutional partners.
Assist with staff onboarding and provide administrative support for human resources processes.
Coordinate calendars, facilitate communication, and organize logistics for meetings, conferences, workshops, and special events.
Prepare and distribute meeting agendas, materials, and follow-up communications as needed.
Support facilities and space-related needs for heart failure faculty and associated staff.
Perform other administrative and operational duties as assigned to support the goals of the Division of Cardiovascular Medicine and the Department of Internal Medicine.