Administrative Assistant II, Hospitalist Partners, Hybrid

ChristianaCare•Newark, DE

1d•Hybrid

About The Position

ChristianaCare's Hospitalist Partners in Newark is seeking a self-sufficient, detail-oriented, and adaptable Administrative Assistant II with strong organizational skills who can work independently and is task-oriented. ChristianaCare Hospitalist Partners is located at 4755 Ogletown-Stanton Road, Suite 8E00 Newark, DE 19718 and specializes in the care of hospitalized patients, serving patients 24 hours a day. The doctors of ChristianaCare Hospitalist Partners work closely with primary-care physicians and offer a variety of resources from ChristianaCare to meet patients' medical needs. The Administrative Assistant II serves as a key team member providing administrative and operational support to approximately 200 ChristianaCare Hospitalist Partners (CCHP).

Requirements

High school graduate or equivalent required
Minimum of two years’ work experience in healthcare required, preferably in an acute care setting

Responsibilities

Assign all patients on the Hospitalist service to a provider prior to their scheduled shift via the EMR based on the established algorithm.
Utilize the verification process to confirm that all patients are accounted for.
Review the records for all non-cohorted patients to ensure that details related to discharge readiness were added and reach out to assigned providers to complete if missing.
Maintain calendar/schedule for CCHP clinical leaders at all campuses, including the Medical Director and provide additional administrative support as needed.
Track and submit invoices through Workday for your assigned provider.
Follow up on all patient related inquiries from other practices, departments, or vendors (by mail, fax, email).
Assists with entering and verifying provider payroll in Kronos, including tracking moonlighting shifts and admitting incentives received via email.
Assist with scheduling and creating interview itineraries for all incoming new hires.
Assist with the credentialing process for all new providers.
Coordinate with the Medical-Dental Staff Office and assist in keeping certifications, credentialing, and personnel files up to date.

Benefits

Comprehensive, First‑Day Health Coverage: Comprehensive first‑day coverage, including medical, dental, vision, and life insurance.
Caregivers earning under $50,000 pay $0 in paycheck premiums for medical and prescription coverage.
Enjoy low deductibles, plus $0 copays for unlimited primary care (in‑office or virtual) with ChristianaCare providers and unlimited urgent care visits at GoHealth facilities.
Generous Paid Time Off: Enjoy 32 days of PTO each year, including 7 major holidays, with options to roll over or cash out unused time.
Tuition Reimbursement for Career Growth: Advance your education with up to $5,250 per year in tuition reimbursement.
Grow Your Family with Confidence: Support for journey to parenthood, from advanced fertility care through Progyny to free maternity education and support, plus up to $5,000 in adoption assistance.
Paid Parental Leave: Receive 12 weeks of paid parental leave to support your growing family, after one year of service.
Retirement Planning & Financial Well-Being: Access two retirement plans, including a 403(b) with up to a 50% match and a company-funded contribution of 3%–5% based on service.
Free financial coaching, counseling, and budgeting support.
ChristianaCare offers a competitive suite of employee benefits to maximize the wellness of you and your family, including health insurance, paid time off, retirement, an employee assistance program.