Administrative Assistant II

University of Florida • Gainesville, FL

7d

About The Position

This position serves as an Administrative Assistant II, responsible for coordinating administrative operations for the DMD External Rotations Program and providing comprehensive administrative support to the department. Additionally, the role involves administrative oversight of the Saving Smiles program's reporting requirements.

Requirements

• High school diploma or equivalent and four years of relevant experience or an equivalent combination of education and experience.

Nice To Haves

• Excellent communication, organizational, and computer skills (including the Microsoft Office Suite)
• Ability to learn and interact with data systems.
• Adept in email and verbal communication.

Responsibilities

• Coordinate administrative operations for the DMD External Rotations Program, including providing administrative support to the faculty liaison, managing the data collection system, monitoring data quality, processing and distributing student evaluations, coordinating student travel logistics, serving as a liaison between students and the faculty course director, and coordinating the annual extramural faculty meeting.
• Provide administrative support to the department, including front desk support, coordinating meeting and event logistics, maintaining department administrative records, developing marketing and public-facing materials, assisting with purchasing and restocking office supplies, submitting and monitoring IT and facilities service requests, and assisting with annual inventory scanning.
• Provide administrative oversight of the Saving Smiles program’s reporting requirements, including preparing monthly invoices and compliance tracking, coordinating with department personnel to compile required documentation, and performing data entry to support program requirements.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED