Administrative Assistant II

Sentara Hospitals • Hampton, VA

10d • Onsite

About The Position

Sentara Careplex Hospital Administration is hiring a Full-time, Day Shift Administrative Assistant II. Hours/Shift: Full-time, day shift working from 7:00am to 3:30pm but may need flexibility in hours for coverage. Perform a variety of administrative tasks aimed to optimize the time and performance of a manager or employees of a department; higher level roles will work for higher level managers or departments. Tasks may involve acting as a first point of contact, dealing with correspondence and phone calls, managing diaries, organizing meetings and appointments, preparing documents or reports, and controlling access to the manager or the department. May involve dealing with confidential information. Minimum 1 VP + at least 2 more supported from list below Division VPs Sr. Directors/Directors or combination This job description captures the highlights of the role and is not intended to be an exhaustive list of the duties that an Executive Assistant II will perform. This role will answer the telephone and assist callers or those making varied inquiries.

Requirements

• High School Grad or Equivalent
• 4-6 Months Basic experience of simple office / operational systems

Nice To Haves

• Associate or Bachelor's Degree
• 2 years experience
• Strong Microsoft Office Skills with Word, Excel, PowerPoint, Outlook
• Previous Administrative Assistant or Secretary experience preferred to support Vice President and Senior Directors
• Excellent Organization Skills
• EPIC Experience
• Familiar with Clinical Operations

Responsibilities

• Act as a first point of contact
• Deal with correspondence and phone calls
• Manage diaries
• Organize meetings and appointments
• Prepare documents or reports
• Control access to the manager or the department
• Answer the telephone and assist callers or those making varied inquiries

Benefits

• Medical, Dental, Vision plans
• Adoption, Fertility and Surrogacy Reimbursement up to $10,000
• Paid Time Off and Sick Leave
• Paid Parental & Family Caregiver Leave
• Emergency Backup Care
• Long-Term, Short-Term Disability, and Critical Illness plans
• Life Insurance
• 401k/403B with Employer Match
• Tuition Assistance – $5,250/year and discounted educational opportunities through Guild Education
• Student Debt Pay Down – $10,000
• Reimbursement for certifications and free access to complete CEUs and professional development
• Pet Insurance
• Legal Resources Plan
• Annual discretionary bonus if established system and employee eligibility criteria is met

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED