Administrative Assistant II

WSFS Bank•Philadelphia, PA

13h

About The Position

At WSFS Bank, we empower our Associates to grow their careers, guide our customers to secure their financial futures, and actively support our Communities so they can fully thrive. Careers with WSFS Bank offer an inclusive and supportive culture, competitive salaries, advancement opportunities, and more. We are the region's locally headquartered bank and wealth management company. We are honored to consistently be named a Top Workplace by our Associates, who make a difference every day for the people, businesses, and Communities we serve. We Stand For Service® is more than part of our name, it’s our mission and our purpose. The Administrative Assistant II is responsible for providing comprehensive support to the Chief Marketing Officer and Marketing leadership team. The incumbent plays a key role in ensuring the organization operates smoothly by managing priorities, supporting leadership coordination, and maintaining strong execution discipline across a fast-paced department. This role requires professionalism, strong judgment, and the ability to handle sensitive information while interacting with all levels of the organization.

Requirements

Must have a high school diploma or equivalent.
Must have 5–10 years of experience as an Administrative and/or Executive Assistant supporting senior leadership.
Must be proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
Must have excellent organizational skills and attention to detail.
Must have strong communication skills, both written and verbal.
Must be able to operate independently while managing multiple priorities.
Must demonstrate strong judgment, discretion, and professionalism.
Must be comfortable working in a fast-paced, high-energy environment with shifting priorities.
WSFS Bank will only consider candidates who are presently authorized to work for any employer in the United States and who will not require work visa sponsorship from WSFS Bank now or in the future in order to retain their authorization to work in the United States.

Responsibilities

Provide administrative and operational support to the Chief Marketing Officer, including calendar management, meeting coordination, and travel arrangements.
Support leadership team through meeting coordination and other administrative support.
Coordinate all marketing team meetings and marketing-hosted meetings, including preparing agendas, compiling materials, and tracking follow-ups and action items.
Serve as a central point of coordination for the Marketing team, helping maintain alignment across leaders and functions as priorities evolve.
Process vendor invoices and support billing activities, ensuring timely and accurate submission and follow-through.
Track marketing spend to support visibility into budgets and expenses.
Manage travel and expense (T&E) reporting for the CMO and leadership team.
Act as a liaison between the CMO, internal stakeholders, and external partners as needed.
Maintain confidentiality for matters that may be proprietary, financial, or sensitive in nature.
Assist with coordination of team initiatives or projects, as needed, to support execution and organization-level priorities.
Perform other duties as assigned.