Administrative Assistant II

BLUE ORIGIN • West Melbourne, FL

3d • Onsite

About The Position

At Blue Origin, we envision millions of people living and working in space for the benefit of Earth. We’re working to develop reusable, safe, and low-cost space vehicles and systems within a culture of safety, collaboration, and inclusion. Join our team of problem solvers as we add new chapters to the history of spaceflight! This role is part of Blue Origin corporate functions, providing centralized support across Blue Origin business unit teams, functions, and locations. As part of a unique and highly skilled team, you’ll participate in the development of space launch vehicles as an Admin Assistant ll at our Orbital Launch Site. We are seeking a proactive, service-oriented individual with excellent communication, administrative and customer service skills that can thrive in a fast-paced environment, while embracing teamwork. This role requires strong attention to detail, organizational skills, and the ability to work independently and communicate effectively. You will primarily be responsible for performing a wide variety of administrative functions at our Launch Site supporting a growing workforce of engineers, technicians, and other professionals. This position will directly impact the history of space exploration and will require your dedicated commitment and detailed attention towards safe and repeatable spaceflight. We are looking for someone to apply their technical expertise, leadership skills, and commitment to quality to positively impact safe human spaceflight. Passion for our mission and vision is required!

Requirements

• Prior administrative, reception, customer service experience
• Intermediate Microsoft Office experience
• Proficient in Microsoft Teams
• Desire to be proactive and create a positive experience for others
• Ability to work a minimum 40-hour week
• Overtime may be needed as mission requires
• Valid Driver’s License
• Ability to adapt to change
• Excellent written and verbal communication skills
• Eminent time management skills
• Able to contribute positively as part of a team, assisting with various tasks
• Unyielding to Blue Origin policies and procedures
• Applicants for employment at Blue Origin must be a U.S. citizen or national, U.S. permanent resident (i.e. current Green Card holder), or lawfully admitted into the U.S. as a refugee or granted asylum.
• Background Check Required for all positions
• Blue’s Standard Background Check Required for Certain Job Profiles: Defense Biometric Identification System (DBIDS) background check if at any time the role requires one to be on a military installation
• Required for Certain Job Profiles: Drivers who operate Commercial Motor Vehicles with a Gross Vehicle Weight (GVW), Gross Vehicle Weight Rating (GVWR) or combination of power unit and trailer that meets or exceeds 10,001 lbs. and/or transports placardable amounts of hazardous materials by ground in any vehicle on a public road while in commerce, may be subject to additional Federal Motor Carrier Safety Regulations including: Driver Qualification Files, Medical Certification (obtained before onboarding), Road Test, Hours of Service, Drug and Alcohol Testing (CDL drivers only), vehicle inspection requirements, CDL requirements (if applicable) and hazardous materials transportation/shipping training.
• Required for certain Job Profiles: Ability to obtain and maintain Merchant Mariner Credential, which includes pre-employment and random drug testing as well as DOT physical

Nice To Haves

• Experience with Envoy, OnBase, Maximo, ITS
• Associate’s or bachelor’s degree in related field
• 2-4 years’ administrative/receptionist experience

Responsibilities

• Knowledge, skills, and ability with visitor management & security protocols for reception.
• Manage and verify all visitors while adhering to company and safety protocols.
• Greets and manages customers, visitors, and contractors.
• Must be able to work overnight and daytime shifts.
• Receives and directs internal calls/messages to appropriate personnel.
• Adheres and enforces security procedures for guests, suppliers, and contractors.
• Verifies and manages Non-Disclosure Agreements and Export Control compliance.
• Maintains professional appearance, demeanor, and reception desk area.
• Assists with scheduling and preparing meeting and conference rooms as needed.
• Provides support to administrative team and other duties as the mission requires.
• Performs general clerical duties that are subject to change daily.
• Provides stock for office centers around campus.
• Assists with catering preparation and delivery.
• Assists with badging responsibilities.
• Receives invoices and scans to appropriate email.
• May be required to lift materials up to 20 pounds.
• Provides continuous support for company events.
• Coordinate/assist with new hire onboarding.
• Understands/acknowledges and adheres to Administrative Operation Directives.

Benefits

• Medical, dental, vision, basic and supplemental life insurance, paid parental leave, short and long-term disability, 401(k) with a company match of up to 5%, and an Education Support Program.
• Stock Options for all regular employees (working at least 20 hours/week)
• Paid Time Off: Up to four (4) weeks per year based on weekly scheduled hours, and up to 14 company-paid holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree