Administrative Assistant II

Avnet•Chandler, AZ

13d

About The Position

Performs a variety of administrative support or specialized administrative duties for a department, region, site, group or individual executive including calendar maintenance and scheduling, phone responsibilities, greeting visitors, travel arrangements, expense reports, presentation preparation, meeting coordination, budget preparation and reporting, recordkeeping, and other activities. Acquired and applies working knowledge of the organization, job, practices and procedures to be proficient in all aspects of job. Performs functions semi-routine in nature and recognizes the need for occasional alternative solutions. Work is performed independently, with minimal supervision. Able to establish priorities and manage time to complete work. Collaboration with other departments or teams may be required to perform role. May frequently respond to requests from others, internally or externally. Impact of decisions may affect the department. Errors may result in loss of time, resources and/or customer satisfaction.

Requirements

Typically requires a minimum of two years of related experience.
High School Diploma or equivalent
Knowledge of MS Office Suite products including Excel, Word and PowerPoint as appropriate for the job level.
Must be a U.S. Citizen or National, or a lawful permanent resident as defined by 8 U.S.C. 1101(a)(20), or a protected individual as defined by 8 U.S.C. 1324b(a)(3).

Responsibilities

Provides administrative support to organization/department.
Uses business software applications (e.g., word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc.
Receives, screens and directs incoming calls, visitors, mail and email.
Maintains files, records, calendars and diaries.
May arrange business travel, coordinate meeting arrangements, and/or track expenses.
Serves as a liaison between executives, managers, staff, customers and visitors.
Researches and summaries complex information in preparation for meetings and special projects.
May draft responses to correspondence, researches and compiles information for special projects, or prepare reports as required.
Other duties as assigned.