Administrative Assistant II

ms consultants, inc. • Columbus, OH

4d • Hybrid

About The Position

Administrative Assistant II
ms consultants, inc. is actively seeking an Administrative Assistant II to support our Business Units in our Columbus office. This dynamic, multi-faceted position will provide administrative support and be responsible for leveraging organizational skills, document management expertise, and office experience to support essential activities.

Requirements

• Demonstrated experience in administrative or office support roles
• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Strong written and verbal communication skills
• Excellent organizational skills with the ability to manage multiple priorities
• Strong attention to detail and problem-solving ability
• High level of professionalism, initiative, and adaptability in a fast-paced environment

Nice To Haves

• Bachelor’s degree preferred, but not required
• Experience with invoicing, billing support, or project coordination preferred
• Familiarity with permitting processes or A/E/C industry experience a plus

Responsibilities

• Provide day-to-day administrative support to executives and Business Unit staff
• Draft, edit, format, and organize a variety of business documents including reports, presentations, contracts, agendas, and correspondence in accordance with company standards
• Manage document control, filing systems, and electronic databases to ensure accuracy, consistency, and accessibility
• Prioritize tasks and track deliverables to ensure deadlines are met in a fast-paced environment
• Coordinate meetings, agendas, travel arrangements, and logistics for internal teams and senior leadership
• Serve as a liaison between internal teams, clients, and external partners to support clear and professional communication
• Support billing and project administrative functions, including WBS setup, invoice preparation, and client support as needed
• Assist with permitting-related tasks such as agency coordination, documentation, scheduling, and reporting, as required
• Prepare expense reports, credit card reconciliations, and vendor payment documentation
• Support reception coverage, phone handling, and general office administrative functions when needed
• Maintain confidentiality of sensitive company and project information

Benefits

• career path which provides opportunities for advancement at any level of your career
• costs for licensure, certifications, and further education
• health coverage
• life insurance
• disability
• long-term care
• comprehensive 401(k) plan with company matching contributions
• paid time off
• flexible work schedules
• company paid holiday

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level