Administrative Assistant II, UNLV Student Affairs [R0151444]

University of Nevada Las Vegas•Las Vegas, MD

1d•Onsite

About The Position

The University of Nevada, Las Vegas (UNLV) is seeking an Administrative Assistant II for UNLV Student Affairs. This role involves maintaining knowledge of university policies and procedures, managing correspondence and inquiries, supporting office operations, and coordinating various programs and requests. The position serves as a primary point of contact for the Office of the Vice President for Student Affairs (VPSA) and requires managing confidential information with integrity and discretion.

Requirements

Graduation from high school or equivalent education and four years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR one year of experience as an Administrative Assistant III in Nevada State service; OR an equivalent combination of education and experience as described above.
A successful candidate will support diversity, equity, and inclusiveness and contribute to a respectful, positive work environment.
Submit a letter of interest (cover letter) and a detailed resume listing qualifications and experience.
Applicants should fully describe their qualifications and experience, with specific reference to each of the minimum and preferred qualifications because this is the information on which the initial review of materials will be based.
The resume must have a detailed description of the major duties that you performed as a part of each job; applicants must demonstrate that they qualify for this position.
Education (including High School) and experience must be clearly documented.
Evidence of a valid driver's license will be required at the time of employment and as a condition of continued employment.

Responsibilities

Maintain working knowledge of Student Affairs and University policies, procedures, and administrative guidelines; ensure compliance and provide accurate information to internal and external stakeholders.
Manage the General Student Affairs inbox and e-fax system by reviewing, prioritizing, routing, and maintaining records of correspondence in accordance with university protocols.
Receive, document, track, and route student and parent concerns received via phone and email to appropriate departments to ensure timely follow-up and resolution.
Support office operations by maintaining established workflows, identifying process gaps, and recommending improvements to enhance efficiency and service delivery.
Assist with continuity of operations by providing administrative coverage, maintaining documentation, and supporting divisional operations during staff absences or transitions.
Serve as a primary point of contact for the Office of the Vice President for Student Affairs by responding to inquiries from students, visitors, campus partners, and external constituents.
Coordinate scheduling and calendar management for VPSA staff, including arranging meetings, resolving conflicts, and supporting meeting logistics.
Provide administrative guidance and support to VPSA departmental staff related to divisional administrative processes, procedures, and routine operational tasks.
Prepare, submit, and track RAVE submissions in compliance with institutional requirements and timelines.
Manage and monitor the VPSA special gifts and condolences ensuring appropriate approvals, documentation, and adherence to divisional protocols.
Process special gift and condolence requests and coordinate with divisional staff to ensure accurate and timely delivery.
Provide administrative coordination and support for the Micro-Externship Program, including communication, tracking, and documentation as assigned.
Manage confidential and sensitive information with a high level of integrity, accuracy, and discretion.