Administrative Assistant II

Lynchburg City Schools • Lynchburg, VA

3d • Onsite

About The Position

The Administrative Assistant II performs clerical, operational, and confidential administrative work for a school or department. The role requires broad knowledge of the organization and regulations affecting it, as well as the ability to communicate and interact equitably and effectively with internal and external customers. At Sandusky Elementary School, the position supports the principal and manages daily office operations, records, correspondence, timekeeping, visitor reception, and other administrative needs.

Requirements

• High school diploma or equivalent.
• Knowledge of and experience with the Lynchburg City Schools organization, policies, and practices preferred.
• Solid knowledge and understanding of effective organizational and communication practices.
• Solid knowledge and understanding of accurate and effective record-keeping and time management.
• Solid knowledge and understanding of Microsoft Office and Google Suite, and ability to learn technical programs, practices, and office productivity applications as needed.
• Solid knowledge and understanding of equitable practices that create a safe, inclusive, and supportive environment for staff, students, families, and community members.
• Reliable transportation is necessary.

Nice To Haves

• 1–2 years of office management and clerical experience preferred.
• Bilingual candidates are desirable.

Responsibilities

• Keep the supervisor informed of deadlines and pending items, and manage daily office operations.
• Communicate frequently by telephone, email, and in person with students, parents, and staff.
• Compose routine correspondence and communications; compile questionnaire data; maintain control records for incoming correspondence and action documents; and follow up on pending actions.
• Retrieve and distribute mail, supplies, and materials.
• Use discretion and independent judgment to handle routine problems and questions.
• Maintain the supervisor’s calendar and arrange meetings or conferences, including space, time, and participants.
• Prepare replies to general requests and routine letters on varied matters for the supervisor’s signature.
• Organize and maintain filing systems according to standard procedures and, when applicable, local, state, or federal guidelines.
• Administer and maintain timekeeping functions for various employees.
• Assist with maintaining school records.
• Assist with programs related to office equipment operations.
• Serve as receptionist for visitors, deliver messages, and refer visitors to appropriate personnel.
• Maintain confidentiality of reports, records, and private personal experiences concerning students, staff, and patrons.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED