ADMINISTRATIVE ASSISTANT II

Arizona Department of Administration • Yuma, AZ

10d • Onsite

About The Position

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is looking for an ambitious professional ready to jump-start a rewarding career! This position is responsible for performing administrative and general office duties and maintaining accurate documentation.

Requirements

• Administrative management practices
• Procurement rules and procedures
• Business English, spelling, and grammar
• Filing systems
• Proper telephone etiquette
• Personal computers
• Dealing with staff, inmates, and public
• Word processing and spreadsheet software
• ADCRR policies and procedures
• Verbal and written communication
• Operation of general office equipment
• Data entry
• Preparing and formatting difficult and complex reports
• Writing correspondence
• Training lower-level staff
• Establishing and maintaining interpersonal relationships
• Plan, analyze, coordinate and prioritize work
• Maintain confidentiality
• Research, collect and organize data
• Work in a business/professional environment
• Multi-task
• Work in a prison environment
• Possess and retain a current, valid class-appropriate driver’s license
• Complete all required training
• Successfully pass all necessary driver’s license record checks
• Maintain acceptable driving records
• Take a Tuberculosis (TB) test
• Successfully complete the Electronic Employment Eligibility Verification Program (E-Verify)

Nice To Haves

• Two (2) – three (3) years of experience providing administrative support to a manager/administrator
• Knowledge of computer programs including Google Docs, Sheets and Gmail

Responsibilities

• Researches and gathers data for the preparation of various reports and special projects
• Prepares a variety of correspondence and responses
• Investigates complaints and resolves problems or refers to the appropriate area
• Reviews and monitors expenses from the budget to assure that funds are not exceeded
• Organizes and files both confidential and administrative files
• Maintains and operates general office equipment
• Attends meetings and takes minutes
• Drives on State business
• Performs other duties appropriate to the assignment

Benefits

• Vacation and sick days with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
• Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
• Exceptional retirement program
• Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
• An incentivized commuter club and public transportation subsidy program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed