Administrative Assistant II - The Friedman Brain Institute

Mount Sinai Health System•New York, NY

3d•Onsite

About The Position

The Administrative Assistant II is an experienced administrative support person who provides a wide variety of administrative support services including budget preparation and control activities, preparation and control of records, statistics and reports regarding operations and personnel matters. She/he may serve as administrative liaison with others related to purchasing, human resources, facilities and operations.

Requirements

Associates degree or equivalent combination of experience
4+ years related administrative or business experience

Nice To Haves

Bachelors preferred

Responsibilities

Coordinates laboratory operations by maintaining glassware inventory, arranging washing and sterilization, and ensuring laboratory support areas remain organized and functional.
Assists with routine laboratory maintenance by coordinating equipment repairs, submitting engineering work requests, and monitoring the status of facility-related issues.
Processes purchase requisitions and orders for laboratory supplies, equipment, and maintenance services; monitors inventory levels and replenishes supplies as needed.
Coordinates vendor services, including laundry services for lab coats and environmental disposal of laboratory equipment.
Receives, sorts, and distributes departmental mail and packages; monitors deliveries of laboratory supplies, including dry ice.
Assists with maintaining laboratory safety and compliance by monitoring shared laboratory spaces and supporting Environmental Health & Safety requirements, including safety equipment and biohazard disposal procedures.
Monitors shared laboratory equipment and storage units, including freezers and temperature monitoring systems, and reports issues requiring attention.
Maintains departmental inventory records, including asset tagging and tracking of laboratory equipment.
Provides cross-coverage for laboratory support functions, including glassware services and routine monitoring of laboratory resources, as needed.
Serves as a liaison with Engineering, Environmental Health & Safety, Purchasing, vendors, and other institutional departments to coordinate operational and maintenance needs.
Investigates and helps resolve routine operational issues affecting laboratory and departmental operations.
Performs other administrative and operational support duties as assigned.