Administrative Assistant II

University Health Network • Toronto, ON

11d • CA$49,851 - CA$62,304 • Onsite

About The Position

The Princess Margaret Cancer Centre is seeking a highly organized and detail-oriented Administrative Assistant II to support two leading-edge clinical research programs: the Drug Development Phase I Program Finance Team, and the Peter Gilgan Centre for Early Cancer Detection Research. Reporting directly to the Clinical Research Manager, the Administrative Assistant II will provide essential day-to-day administrative support to ensure the smooth operation of clinical research activities.

Requirements

• Completion of a recognized business, office administration diploma program is preferred.
• Two to three (2–3) years of related administrative or secretarial support experience, preferably in a healthcare environment.
• Proficiency with Microsoft Office applications and experience using word processing, spreadsheet, database, and other office software.
• Excellent organizational, prioritization, time management, and multitasking skills, with the ability to manage multiple concurrent tasks.
• Strong interpersonal, customer service, verbal, and written communication skills.
• Demonstrated teamwork, problem-solving, conflict resolution, and sound judgment skills.
• Ability to work independently, learn quickly, and perform effectively under pressure in a fast-paced environment.
• Ability to maintain confidentiality and exercise discretion while handling sensitive information.
• Maintaining satisfactory attendance.

Nice To Haves

• Medical terminology training and/or experience with project and event coordination are considered assets.
• Knowledge of applicable legislative, UHN, and departmental policies, with a demonstrated commitment to producing high-quality work is an asset.

Responsibilities

• Coordinate administrative operations for clinical, research, or departmental programs.
• Support payroll submissions, onboarding activities, and personnel documentation.
• Maintain confidential records, files, and databases.
• Schedule meetings, prepare agendas, take minutes, and coordinate follow-up actions.
• Obtain approvals and signatures for organizational documents and processes.
• Organize events, workshops, and program activities.
• Liaise with internal departments and external stakeholders to facilitate day-to-day operations.
• Provide general administrative support to managers, physicians, and research teams.

Benefits

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree