Administrative Assistant II- Technology

Fayette County Public Schools•Lexington, KY

1d•Onsite

About The Position

Perform a wide variety of specialized and responsible secretarial and administrative support duties for an Associate Director, Director, or Superintendent level administrator; organize and coordinate office activities and communications to assist the administrator with assigned functional areas of responsibility.

Requirements

High school diploma or G.E.D. Certificate
Four years of responsible secretarial experience involving the use of word processing and record-keeping software.
Must take all required clerical assessments and earn a passing score.

Nice To Haves

Demonstrates the ability to communicate in more than one language or the willingness to learn to communicate in more than one language at the novice level of proficiency.

Responsibilities

Perform a wide variety of specialized and responsible duties independently in support of functions delegated to an assigned Associate Director, Director, or Superintendent level administrator; interpret and apply rules and regulations as appropriate; perform duties to assist the administrator with administrative detail as appropriate.
Coordinate communication between the administrator and District personnel, students, educational institutions, vendors, other outside organizations and the public; obtain and provide information, coordinate activities and resolve problems.
Research, review, check, correct and compile a variety of information; verify data for accuracy, completeness and compliance with established procedures; input and retrieve computerized data in computer systems as required.
Prepare and maintain a variety of records, logs and files including purchase orders, payroll and other information of a confidential nature; maintain confidentiality of information and records.
Schedule meetings, conferences and appointments for assigned administrator; maintain administrator's calendar; arrange travel accommodations as necessary.
Compile information and data for a variety of reports; organize, type and print reports and other written materials related to assigned office functions.
Coordinate and compile Board Agenda materials.
Respond to requests for information from students, staff and the general public regarding District programs, policies, procedures and regulations.
Type a wide variety of materials such as correspondence, reports, contracts, forms, applications, memoranda and other documents.
Take and transcribe dictation of minutes, letters and memoranda, including materials of a confidential nature as required by the position; prepare correspondence and memoranda independently or from oral instructions.
Operate a computer terminal and microcomputer to maintain records and generate reports, lists and other materials; utilize word processing and other software as required.
Receive, process and route mail; order, issue and maintain department supplies, forms and equipment.
Train and provide work direction to departmental clerical support staff as assigned; monitor office workflow and assure compliance with established timelines, procedures and standards of quality.
Demonstrates the ability to communicate in more than one language or the willingness to learn to communicate in more than one language at the novice level of proficiency.
Performs other duties as assigned.
Maintains regular attendance.