Administrative Assistant II - Safety

M. J. Electric, LLC • Iron Mountain, MI

2d

About The Position

We are looking for a talented Administrative Assistant that has a passion for quality construction. This position is responsible for providing a wide variety of clerical and administrative support to the Safety Department.

Requirements

• Extensive knowledge of general office procedures and practices
• Demonstrated multi-tasking, prioritizing, and data entry skills
• Detail-oriented and maintain a high level of accuracy
• Ability to anticipate and meet internal customer needs
• Ability to work independently and meet deadlines
• Proven communication, documentation, organizational, and interpersonal skills
• Excellent computer skills including familiarity with Microsoft Office
• High School Diploma or Equivalent
• 3-5 years of administrative and/or clerical support experience

Nice To Haves

• Education beyond High School preferred

Responsibilities

• Provide daily administrative and support to office and field personnel, including establishing work priorities and workflow.
• Carries out administrative duties such as communications, filing, printing, binding, scanning, material ordering and distribution.
• Maintain computer and manual filing systems; ensure the confidentiality and security of files
• Review and process department records, ensuring accurate and timely data entry
• Assist with the development and implementation of reporting procedures, maintain office records
• Support aspects of the annual training requirements
• Ensure the execution of company policies and procedures
• Process and distribute internal and external mail and FedEx shipments
• Execute company document control procedures
• Maintain an accurate inventory of all AED units, including location, model, serial number, and status
• Track and ensure routine inspections are completed and documented according to company policy and manufacturer requirements
• Monitor and replace batteries, pads, and accessories based on expiration dates and inspection findings
• Coordinate maintenance, repairs, recalls, and replacements with approved vendors or manufacturers

Benefits

• 401(k) with company match (Traditional & Roth)
• Paid Holidays and PTO
• Medical, Dental, and Vision
• Flexible Spending Accounts
• Health Savings Account
• Accident Insurance
• Hospital Indemnity Insurance
• Critical Illness Insurance
• LifeLock Identity Theft Protection
• Employee Discounts
• Short-Term & Long-Term Disability

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED