Safety Administrative Assistant

Legence • Odenton, MD

2d • $23 - $28 • Onsite

About The Position

The Safety Administrative Assistant provides comprehensive administrative and operational support to the Safety Department. This role plays a critical part in maintaining accurate safety records, coordinating training and meetings, tracking compliance activities, and supporting incident management processes. The ideal candidate is highly organized, detail‑oriented, and capable of managing multiple priorities while serving as a key point of contact between employees and the safety team.

Requirements

• High school diploma or equivalent required
• 2+ years of administrative support experience, ideally in safety, operations, or a compliance‑focused environment
• Strong organizational and time management skills with a high attention to detail
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and digital filing systems
• Ability to handle confidential and sensitive information with professionalism

Nice To Haves

• Associate degree or coursework in business administration, safety, or a related field preferred
• Experience working with safety records, training systems, or compliance documentation
• Familiarity with incident reporting, corrective actions, and workers’ compensation processes
• Strong written and verbal communication skills
• Ability to work independently while supporting a collaborative team environment

Responsibilities

• Provide general administrative support to the Safety Department
• Schedule meetings, safety briefings, and training sessions
• Prepare presentations, reports, and professional correspondence
• Maintain organized filing systems (digital and physical)
• Support safety meetings by preparing agendas and taking meeting minutes
• Maintain and update safety records, logs, and databases
• Ensure compliance and regulatory documents are organized, current, and accessible
• Track incident reports, near-misses, and corrective action items
• Follow up on corrective actions to ensure timely completion
• Assist with the collection and organization of investigation data
• Support the completion and tracking of workers’ compensation claims
• Assist with reviewing and organizing vendor prequalification documentation
• Coordinate employee safety training sessions and onboarding orientations
• Maintain training records, certifications, and sign-in documentation
• Monitor required and expiring training and send reminders to employees and leaders
• Confirm employee participation through sign-in sheets or video completion for Pre‑Task Plans
• Act as a point of contact between employees and the safety team
• Distribute safety communications, policies, procedures, and departmental updates
• Track and report key safety performance indicators (KPIs), including incident rates and training completion
• Assist the safety team with data organization and reporting to support continuous improvement initiatives

Benefits

• Company Paid medical, dental, vision, prescription drug, accident & sickness benefit, basic group life and AD&D, and Employee Assistance Program
• Paid vacation, company-paid holidays, and paid sick leave
• 401(k) retirement savings plan

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED