Administrative Assistant II - Inmate Records - Holiday Unit (008717 042604 008354)

Texas Department of Criminal Justice • Huntsville, TX

18h • Onsite

About The Position

Performs routine administrative support work. Work involves providing administrative support including disseminating information; assisting with maintaining filing systems; and preparing and editing reports and documents. Works under moderate supervision with limited latitude for the use of initiative and independent judgment.

Requirements

• Graduation from an accredited senior high school or equivalent or GED.
• Ability to walk, stand, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry 15-44 lbs., perceive depth, operate a motor vehicle, and operate motor equipment.
• Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane.
• Knowledge of office practices and procedures.
• Skill to communicate ideas and instructions clearly and concisely.
• Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.
• Skill to prepare and maintain accurate records, files, and reports.

Nice To Haves

• Customer service, clerical, secretarial, administrative support, or technical program support experience preferred.
• Inmate Classification experience preferred.
• Computer operations experience preferred.
• Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.
• Skill in the use of computers and related equipment in a stand-alone or local area network environment preferred.
• Skill to type 45 words per minute (with no more than 10 errors) preferred.

Responsibilities

• Prepares and proofs documents ensuring compliance with rules, regulations, policies, and procedures; and maintains files, records, and other documents.
• Performs data entry and retrieval; posts information to agency records; modifies forms and records; compiles, organizes, and tabulates data and makes calculations; and opens, classifies, sorts, and routes inmate files and records.
• Answers telephones; responds to requests for information; and answers inquiries regarding policies and procedures.
• Performs a variety of marginal duties not listed, to be determined and assigned as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees