Administrative Assistant II (Engineering)

Hernando County, Florida BOCC • Brooksville, FL

6d • Onsite

About The Position

This position involves advanced clerical, secretarial, and staff assistant work, including the operation of computer-based data entry and word processing software. The role supports engineering staff, functions as the Engineering Department receptionist, and handles various administrative tasks to ensure smooth office operations. Employees are also required to report for work during a state of emergency and are subject to recall for emergency response operations.

Requirements

• Graduation from an accredited high school, or possession of an acceptable equivalency diploma (GED).
• Three (3) years’ experience involving secretarial / clerical duties including the operation of a personal computer, keyboard, or similar data entry equipment, with emphasis in local government.
• Application materials must demonstrate clear, professional written communication skills.
• Must possess and maintain a valid Florida Driver’s License with a good driving record as defined by current insurance carrier.
• Must possess or be able to obtain within 90 days of employment, certification in NIMS/Incident Command Courses IS100PWb, IS200, and IS700.
• Knowledge of business, English, spelling, and punctuation to prepare documents and compose letters, etc.
• Ability to take minutes of various meetings which may involve after hours attendance at the meeting.
• Knowledge of office practices and procedures.
• Knowledge of general mathematics.
• Knowledge of the department’s policies, procedures and practices.
• Ability to establish and maintain effective working relationships with employees and the public.
• Ability to access input and retrieves information from a computer.
• Ability to communicate using speaking, hearing and visual skills.
• Skill in the operation of computers and emails.

Nice To Haves

• A combination of education, training and experience may be substituted at the County's discretion.

Responsibilities

• Performs duties of a staff assistant nature and participates directly in the work for the individual(s) supported.
• Secures details of specialized information, coordinating office work and providing information regarding the services and operation of the unit.
• Functions as Engineering Department receptionist.
• Keeps appointment calendars and schedules appointments.
• Receives and screens calls and refers callers to other employees.
• Takes notes and minutes of conferences, meetings and functions as required.
• Prepares Agenda Items for Board of County Commissioner.
• Prepare and track legal request to the County Attorney’s office.
• Prepare forms and composes letters.
• Sets up and maintains specialized office files.
• Files letters, reports and related technical information in the prescribed manner.
• Assembles information for others use.
• Opens, prioritizes and processes mail.
• Types using computer based word processing software and processes letters, forms, reports, schedules, manuals, booklets and related paperwork.
• Types information or enters data into computer containing technical terminology.
• Retrieves data for reports.
• Performs research and retrieval of records.
• Conducts statistical comparisons of information.
• Assists in the preparation and maintenance of department records.
• Maintains office supply inventory for engineering section and place orders for needed supplies.
• Assist with any office equipment inventory reviews.
• Provide support of entering, emailing, and filing the R.O.W, and Subdivision permits and assisting Engineering and other staff as needed.
• Organizes and keeps current engineering section bulletin board, including all job postings.
• Coordinates any vehicle maintenance and/or repair with fleet along with vehicle usage forms.
• Provides support to the Customer Service Representative.
• Responsible for Engineering Time Tracking reporting.
• Other duties as assigned.
• Report for work during a state of emergency and are subject to recall around the clock for emergency response operations.

Benefits

• Pay rates are based on policy, education, skill, experience level and internal equity.
• VETERANS' PREFERENCE: Under Section 295.07, F.S., Chapter SSA-7, Hernando County BOCC provides to veterans, that preference in appointment will be given to preference-eligible applicants.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED