Admin Asst to Athletics- RHS (2026-2027 School Year)

Harrisonburg City Public Schools•Harrisonburg, VA

6d•Onsite

About The Position

Provides secretarial support to the Athletic Director and Coaching staff through a variety of office procedures including typing, computer applications, clerical and other related administrative duties. Assist the Principal and Athletic Director in fulfilling duties as Treasurer of the Valley District and Region 4A North of Virginia High School League. Additional compensation is provided by the Valley District and Region to cover duties performed on behalf of the organizations as set forth in the organizations’ respective handbooks.

Requirements

Any combination of education and experience equivalent to graduation from high school, supplemented by courses in business, mathematics and accounting with experience in general office work.
General knowledge of clerical/accounting/data base management/records management as well as standard office procedures and practices.
Evidence of proficiency in spoken and written communication to express and/or exchange ideas.
Ability to establish and follow detailed work procedures with speed and accuracy.
Evidence of successful work in a setting involving confidentiality issues and access to sensitive information.
Emotionally mature, objective, and sensitive to people and their concerns with evidence of work in a diverse environment.
Able to handle responsibility, work independently, maintain trust and confidentiality, and maintain collaborative working relationships with students, families and co-workers.
Effectively demonstrates the ability to perform the essential functions.
Experience working directly with individuals and families from diverse racial, ethnic, and socioeconomic backgrounds.
Familiarity with equity and inclusion frameworks.
Models non-discriminatory practices in all activities.
Respects the worth, dignity and individual differences of others.
Excellent written and verbal communication skills and the ability to present to diverse audiences to foster professional relationships and express and/or exchange ideas.
Excellent interpersonal skills.
Proficiency in the use of a variety of office/instructional equipment and technology with experience using Microsoft Office, Google Workspace, and email.
Demonstrated leadership qualities and personal characteristics necessary for working effectively with students, teachers, administrators, and the community.

Nice To Haves

Proficiency and advanced knowledge preferred.

Responsibilities

Type and/or mail all athletic-related items (i.e. rosters, schedules, reports, correspondence, etc.).
Compile and maintain eligibility lists, checks grades for athletes and complete eligibility reports.
Assist with inventories, files and record-keeping.
Request quotes or bids, and prepare Purchase Orders as assigned by the Athletic Director for the purposes of procuring necessary equipment and materials for Athletic programs and teams, to include preparation of necessary paperwork as far in advance as possible to facilitate timely notification and approval signatures.
Arrange all team travel needs for Athletic and Academic teams through Harrisonburg City Public Transportation.
Coordinate leave and return times with Coaching staff.
Assist Athletic Director in preparation, monitoring and reconciliation of Athletics annual budgets as assigned.
Prepare programs, rosters and promotional items for sports events.
Coordinate with Athletic Booster Club members and officers any needs they may have from the Athletics Office, including fiscal transfers between Boosters and Athletics.
Create and issue Valley District athletic passes to member schools and to Harrisonburg High School recipients as directed.
Assist with the coordination and scheduling of seasonal Safety Meetings to include preparation of printed materials and verification of athlete and parent attendance.
Assist the Streaks Club with athletic information as needed.
Assist with production of the sports media guide booklet and game-day publications, to include layout and printing with local printshops.
Assist with recruitment and assignment of personnel to work as ticket sellers, ticket takers, crowd supervisors, scorers, timers, and announcers for game management duties as needed; to include schedule coordination and adjustments due to rescheduling needs.
Prepare ticket selling materials for all sports events to include preparation of purchase order for change fund, ticket boxes, accounting forms and reports, and tickets.
Count athletic event proceeds after sporting events and submit to high school fiscal agent for verification and deposit.
Dispense athletic information to coaches and faculty.
Collect parking fees from students and issue parking decals to high school students and staff.
Maintain an updated database of current parking information.
Assume responsibility for and participates in staff development (professional growth) and training to keep materials, supplies, and skills up-to-date.
Follow appropriate safety and fiscal procedures and properly maintains equipment.
Answer Athletics telephone line and serve as first line of contact for Athletic Department on a daily basis.
Respond to telephone, e-mail and in-person requests, inquiries and questions in a professional, polite and responsive manner.
Participate in the monthly Main Receptionist coverage rotation with other building Administrative Secretaries.
Demonstrate good attendance and punctuality according to assigned work schedule which may be variable at times.
Takes all industry standard precautions to protect students, staff, equipment, materials, and facilities.
Maintains appropriate state licensure; assumes responsibility for and participates in staff development (professional growth) and training to keep materials, supplies, and skills up-to-date.
Follows appropriate safety procedures and properly maintains equipment.
Actively participates in and attends all required meetings.
Maintains confidentiality when appropriate.
Complies with and supports school division policies, regulations, procedures, and the HCPS Strategic Plan.
Effectively performs other duties as assigned by immediate supervisor.