ADMINISTRATIVE ASSISTANT I
About The Position
The Illinois Department of Public Health is seeking a highly motivated, detailed-oriented individual to serve as staff assistant, performs a variety of responsible functions pertaining to Licensure and Certification programs. Actively participates in the planning, development and implementation of policies and procedures as related to data entry for the Licensure and Certification programs. Makes professional determinations upon the accuracy and clarity of survey records in both the state and federal databases for complaints, annual surveys, revisits, bed changes for Medicare and Medicaid beds. Serve as a working supervisor.
Requirements
- Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration.
- Requires one (1) year of professional experience in a public or private organization, or completion of an agency-approved professional management training program.
- Requires ability to travel in the performance of duties.
- Requires appropriate, valid driver’s license.
Nice To Haves
- Two (2) years of work experience in Microsoft Word, processing, and spreadsheet applications (i.e., Microsoft Word, Microsoft Outlook, Excel, PowerPoint, Smartsheet).
- Two (2) years of experience with personnel processes and preparing personnel documents.
- Two (2) years of experience preparing correspondence in a professional manner consistent with applicable policies and procedures.
- One (1) year of experience with office practices, procedures, and programs.
- One (1) year of experience preparing complex written and oral reports.
Responsibilities
- As staff assistant, actively participates in the planning, development and implementation of policies and procedures as related to Licensure and Certification programs.
- Interprets federal database policy and procedures for data entry compliance relative to timeliness and accuracy.
- Researches, prepares and generates correspondence, statistical and annual reports and legal documents from the federal and state database systems and computerized transmission of web-based data as requested.
- Serve as working supervisor.
- Trains staff in the evaluation, prioritization, processing and generation of documents received from licensure and certification staff to ensure accuracy and timeliness.
- Responsible for reviewing and submitting travel vouchers in new travel voucher program.
- Provides technical office support functions.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Benefits
- Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position)
- Competitive Group Insurance benefits including health, life, dental and vision plans.
- Pension plan through the State Employees Retirement System
- Deferred Compensation Program – voluntary supplemental retirement plan
- Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
- 10-25 days of paid vacation time annually (10 days for first year of state employment)
- 12 paid sick days annually which carryover year to year
- 3 paid personal business days per calendar year (pro-rated dependent on start date)
- 13-14 paid holidays per year
- 12 weeks of paid parental leave
- Employee Assistance Program and/or mental health resources
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
