Administrative Assistant I ~ Professional Services

MCCONNELL JONES GROUP•Houston, TX

6d•Onsite

About The Position

McConnell Jones is seeking a smart, energetic, and highly motivated Administrative Assistant to help keep its Houston office organized, professional, and running smoothly. The role is onsite in Houston, Monday through Friday, from 8:30 a.m. to 5:30 p.m. The ideal candidate takes initiative, learns quickly, stays ahead of needs, and enjoys helping others in a busy office. They are organized and detail-oriented, adaptable when priorities change, resourceful, dependable, and service-minded. The position supports executives, employees, clients, and office vendors with a variety of administrative and coordination needs. The Administrative Assistant is expected to handle firm and client information discreetly and confidentially and follow industry-leading data and system security practices as part of the firm’s compliance program.

Requirements

At least 1 year of professional office experience.
Ability to perform several tasks concurrently with ease and professionalism.
Ability to read, write, speak, and understand English well.
Proficiency with Microsoft Office Suite, including Outlook, Teams, Word, Excel, Adobe Acrobat Editor, and SharePoint.
Strong organization and attention to detail.
Ability to prioritize multiple requests and meet tight deadlines.
Flexibility when plans or priorities change.
Comfort communicating and working with people at all levels of the organization.
Initiative, ownership, and follow-through.
Good judgment when handling sensitive or confidential information.
Positive energy and a strong service mindset.

Nice To Haves

High school diploma or equivalent preferred.
Some college preferred.

Responsibilities

Welcome visitors and clients and provide friendly, professional assistance.
Answer and route incoming calls and respond to general office needs.
Manage incoming and outgoing mail, scanning, distribution, and related tracking.
Prepare documents, spreadsheets, meeting materials, travel information, and other administrative correspondence.
Maintain office and kitchen supplies and help keep common areas organized and well stocked.
Coordinate maintenance requests and work with property management and outside vendors.
Assist with calendars, conference rooms, meetings, and scheduling needs.
Coordinate employee travel, registrations, catering, and event logistics.
Issue and track visitor, building access, and parking badges.
Maintain office records, logs, trackers, and procedures.
Handle firm and client information with discretion and confidentiality.
Support the team with other administrative needs and changing priorities as they arise.
Follow industry-leading data and system security practices.

Benefits

Paid Time Off awarded each pay period.
11 paid company holidays, including 3 floating holidays.
Medical plan with employer HSA contribution.
Dental and vision coverage available on the first of the month after the start date.
Company-paid long-term disability.
Company-paid life insurance.
Paid parental leave.
401(k) with company match up to 4%, 100% vested from day one.
CPA and professional license and certification bonus.
CPA exam review benefit with Becker CPA.
Certification reimbursement for CPA, CIA, CFE, and CISA.
40 hours of paid CPE per year.
Paid volunteer time off.
Fitness center available to Houston office employees.
Employee referral bonus opportunities from $1,000 to $5,000 per hired referral.
Wellness programs with tools, resources, and support.