Administrative Assistant I

Volunteers of America - Greater New York, Inc.•New York, NY

15h•Onsite

About The Position

Volunteers of America–Greater New York (VOA–Greater New York) is a leading anti-poverty organization serving neighbors in need across New York City, Northern New Jersey, and Westchester. Through 70+ programs, they support over 35,000 adults and children each year, including individuals experiencing homelessness, survivors of domestic violence, youth aging out of foster care, veterans, seniors, and children with developmental delays. The Administrative Assistant I is responsible for the completion of assigned office and administrative tasks and maintains confidentiality of client, employee, and financial information. The New Hope Shelter is a program that provides comprehensive services and safe, anonymous housing for individuals and their children experiencing domestic violence.

Requirements

60 college credits plus two years experience in a related field or a satisfactory combination of education and experience.
Must have excellent written and verbal communication skills, business writing skills, the ability to work well with others, and prioritize and take initiative.
Intermediate knowledge of Microsoft Word and Excel required.

Responsibilities

Manage the management of day-to-day office functions, equipment maintenance, and janitorial activities.
Coordinate paper and electronic documentation, including receiving, routing, and filing of invoices, reports, correspondences, contracts, and forms.
Prepare reports, correspondences, purchase orders and forms and ensure timely and accurate reporting within the program and to outside entities.
Assist Program Director with daily tasks.
Act as a liaison between program and IT department.