878244 - ADMINISTRATIVE ASSISTANT I - 40046141

State of Florida • Fort Lauderdale, FL

5d • Onsite

About The Position

This is an administrative support position requiring independent work assisting the CareerSource Center staff with a variety of administrative matters. Works on projects as assigned to prepare reports for use by the CareerSource management staff in evaluating operations and for related decision making. Gathers data and prepares drafts of reports or responses for management approval. Processes routine correspondence and prepares replies. Uses personal computer with various software applications to prepare reports and correspondence. Receives electronic mail messages and transmits to appropriate associates and partners. Performs routine fiscal, personnel and other major office functions including establishment and maintenance of files and coordination of maintenance/service agreements for office support equipment. Coordinates travel conducted by staff to ensure compliance with established procedures and prepares expense reimbursement vouchers. Performs special work assignments that require independent work as directed by supervisor.

Requirements

• Computer skills, Microsoft Word, Outlook, Excel, PowerPoint, and Internet.
• Ability to work independently
• Ability to communicate clearly and professionally with customers, staff, and partner agencies in person, by phone, in writing, and by electronic communication.
• Ability to maintain confidentiality and exercise sound judgment with sensitive information.
• Ability to provide clerical support including filing, copying, scanning, data entry, and document preparation.
• Skill in using standard office equipment and common software such as word processing, spreadsheets, email, and calendars.
• Ability to prepare correspondence, reports, forms, and other office documents.
• Ability to understand and apply applicable rules, regulations, policies, and procedures.
• Ability to work effectively as part of a team and maintain effective working relationships.
• Ability to order, receive, and track office supplies and routine materials as needed.
• Requires 2 years of administrative experience and computer skills or similar experience
• Knowledge of office practices, procedures, and basic administrative functions.
• Strong verbal and written communication skills
• Knowledge of Microsoft applications including Word, PowerPoint, and Excel.
• Ability to work in a fast-paced office environment and handle routine public contact professionally.
• Duties and responsibilities of this position must be performed at the official work site of the Department.
• Travel may be required.

Nice To Haves

• Two or more years of progressively responsible administrative or clerical experience.
• Associate degree or coursework in business administration, office administration, public administration, or a related field.

Responsibilities

• Works on projects as assigned to prepare reports for use by the CareerSource management staff in evaluating operations and for related decision making.
• Gathers data and prepares drafts of reports or responses for management approval.
• Processes routine correspondence and prepares replies.
• Uses personal computer with various software applications to prepare reports and correspondence.
• Receives electronic mail messages and transmits to appropriate associates and partners.
• Performs routine fiscal, personnel and other major office functions including establishment and maintenance of files and coordination of maintenance/service agreements for office support equipment.
• Coordinates travel conducted by staff to ensure compliance with established procedures and prepares expense reimbursement vouchers.
• Performs special work assignments that require independent work as directed by supervisor.

Benefits

• State Group Insurance coverage options+(health, life, dental, vision, and other supplemental option)
• Retirement plan options, including employer contributions (www.myfrs.com)
• Nine paid holidays and a Personal Holiday each year
• Annual and Sick Leave Benefits
• Student Loan Forgiveness Program (Eligibility required)
• Flexible Spending Accounts
• Tuition Fee Waivers (Accepted by major Florida colleges/universities)
• Ongoing comprehensive training provided
• Career Growth

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree