Administrative Assistant I (TI-47593)

CONFEDERATED TRIBES OF THE COLVILLE RESERVATION • Coulee City, WA

9d • $21 - $24 • Onsite

About The Position

This is a Non-Exempt position. Oversees and performs specialized secretarial and administrative support duties, including transcribing of specialized or technical notes, composing of original documents, administration of office routines and systems, processing of financial transactions, records management, and reception. Assists with administrative projects and programs that impact and/or involve other organization units and locations.

Requirements

• High school diploma
• 36 months experience OR Business School degree plus 1 year of experience
• Working knowledge of modern office practices, procedures and equipment, including filing systems, receptionist and telephone techniques, and letter and report writing
• Working knowledge of Tribal enterprise and government, department operations, policies, procedures, and calendars
• Working knowledge of, and skill at using personal computer based software programs that support this level of work, including but not limited to word processing, spreadsheet, basic presentation graphics, special applications used by the organization unit, and data entry onto custom databases
• Sufficient math skills to perform financial and statistical record keeping
• Sufficient knowledge of proper English usage, grammar, spelling, and punctuation to prepare professional correspondence
• Sufficient human relations skill to work productively and cooperatively with diverse teams, exercise patience when dealing with internal and external customers, and convey technical concepts
• Ability to independently perform all of the duties of the position
• Ability to accurately take and transcribe notes and/or meeting minutes/recollections
• Ability to learn, interpret, explain and apply knowledge of Tribal enterprises, government, and organization unit services, operations, programs, functions, special terminology used in day-to-day operations, and to relieve others of a variety of administrative details
• Ability to prepare spreadsheets, graphs and charts, and enter, import, and export data to and from databases
• Ability to plan, organize and prioritize work in order to meet schedules and timelines
• Ability to communicate with management, staff, and the community using patience and courtesy, and in a manner that reflects positively on the organization unit
• Must be able to function indoors in an office environment engaged in work of primarily a sedentary nature
• Requires ambulatory ability to sit for extended periods of time, to utilize microcomputers and peripheral equipment, accomplish other desktop work, and to move to various office and community locations
• Requires the ability to use near vision to read printed materials
• Requires auditory ability to carry on conversations in person and over the phone
• Requires the ability to retrieve work materials from overhead, waist, and ground level files
• Requires manual and finger dexterity to write, use a pointing device and keyboard at an acceptable rate that meets department deadlines
• May require a valid driver’s license
• If required of this position, you must possess and maintain a valid Washington State driver’s license and be eligible for the Tribes’ Vehicle Insurance.

Nice To Haves

• Business School degree plus 1 (one) year of experience is preferred and may substitute for some experience.

Responsibilities

• Oversees and performs specialized secretarial and administrative support duties
• Transcribing of specialized or technical notes
• Composing of original documents
• Administration of office routines and systems
• Processing of financial transactions
• Records management
• Reception
• Assists with administrative projects and programs that impact and/or involve other organization units and locations.

Benefits

• Full Medical
• Dental
• Vision
• Life
• 401k with employer contributions
• Short- and Long- Term disability for Full-Time employees
• Generous leave package includes paid holidays, sick leave, and annual leave for Full-Time and Part-Time employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED