GUARDIAN AD LITEM OFFICE, 20TH CIRCUIT- OPS ADMINISTRATIVE ASSISTANT I - 21820005

State of Florida•Fort Myers, FL

2d•Onsite

About The Position

The Statewide Guardian ad Litem Office is Florida’s award-winning, state-funded child advocacy organization that provides independent legal representation to abused, abandoned and neglected children in Florida’s dependency court proceedings. The Office upholds the highest standards of integrity, excellence and child centered representation. The Guardian ad Litem Administrative Assistant I performs a variety of secretarial, administrative support, and clerical duties assisting an administrator and/or professional staff in managing the daily operations and support functions of a circuit Guardian ad Litem Office. This is a part-time Other Personal Services (OPS) position that will work up to 20 hours per week in the Florida Guardian ad Litem Office located at 1700 Monroe Street, Suite 6001, Fort Myers, FL 33901.

Requirements

Proficiency in the use of personal computer applications such as Excel, Word, Adobe and Outlook.
Typing correspondence, preparing or updating reports and charts in Excel, scanning and submitting volunteer training records in Optima, and can produce timely, accurate and error free communications and reports.
Ability to exercise discretion in dealing with confidential and sensitive information.
Knowledge of and ability to use correct English grammar, spelling, and punctuation.
Knowledge of and ability to perform basic mathematical operations and simple statistics.
Ability to plan and prepare reports, correspondence, and charts in a variety of formats.
Ability to use a variety of computer applications.
Ability to organize work, establish priorities, and meet deadlines.
Ability to organize and /or automate office procedures and maintain an effective filing system.
Ability to manage multiple assignments including long and short-range projects.
Ability to communicate effectively.
Ability to deal tactfully with the public.
Ability to use independent judgment and discretion concerning confidential information.
Ability to work as part of a team.

Responsibilities

Maintaining calendars to coordinate workflow and meetings
Setting up and coordinating meetings, conferences and visits
Supporting virtual meetings and conferences using an online platform such as Zoom or TEAMS
Facilitating the communications approval process related to volunteer email blasts
Maintaining accurate records related to volunteers
Track and records volunteer training data
Monitor and records invites, RSVPs, and attendance related to events
Supports recruitment and retention activities pertaining to volunteers
Arrange conferences, prepare materials for and participate in training sessions.
Collect data for statistical reports.
Provide information to volunteers, personnel and the public.
Establish working relationships with staff, community organizations, vendors, volunteers and the public.
Other administrative duties as assigned.